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Procurement Officer III

Procurement Manager

Recruitment #22-003004-0001

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Introduction

MHBE is accepting applications for a vacant Procurement Manager position! 

Maryland Health Benefit Exchange (MHBE) is responsible for the administration of Maryland Health Connection, the state’s health insurance marketplace, under the Patient Protection and Affordable Care Act of 2010 (ACA). MHBE works with Maryland Department of Health, Maryland Insurance Administration, Department of Human Services and stakeholders statewide. 
MHBE Vision Statement: High-quality, affordable health coverage for all Marylanders. 
Mission Statement: We improve the health and well-being of Marylanders by connecting them with high-quality, affordable health coverage through innovation, technology and customer service. 
Values: Diverse, Innovative, Collaborative, & Ethical  

For more information on MHBE please visit our website.

GRADE

20

LOCATION OF POSITION

At the time of this job announcement MHBE is adhering to a hybrid work schedule. Work for this position will be completed at a remote location and at our office 750 E. Pratt St, 6th Floor, Baltimore, MD 21202.

Main Purpose of Job

The Procurement Manager will manage and oversee the day-to-day operations of all procurement and contracting activities and will serve at the request of the Chief Financial Officer and the Executive Director as the designated procurement officer for all MHBE procurements. This position will ensure that MHBE is compliant with policies and procedures in order to procure goods and services.

POSITION DUTIES

Procurement Duties
  • Supervise Agency Procurement Specialist II.   
  • Plan, organize, implement, administer and supervise the interpretation and application of agency policies, directives and procedures pertaining to Procurement that are designed to accomplish the mission of the agency. 
  • Track and manage the procurement process according to the MHBE’s procurement policies and procedures and ensuring that all MHBE’s procurement policies and procedures comport with Title 12, Subtitle 4 of the State Finance and Procurement Article and Title 14, Subtitle 3 of the State Finance and Procurement Article. 
  • Develop Request For Proposals (RFP) in conjunction with Executive Director, Directors and Managers. 
  • Initiate executed contracts in ADPICs. 
  • Serve as the designated procurement officer for all MHBE procurements. 
  • Coordinate and administer pre-bid conferences, orals and debriefings. 
  • Post RFPs to bid boards (eMaryland Marketplace) and website in order to generate desired responses. 
  • Provide strategic direction and planning on the offices’ objective to maximize the results of Exchange contracts. 
  • Coordinate all bid protests and appeals according to the MBHE procurement policy and procedure. 
  • Manage and coordinate responses in conjunction with Attorney General to Maryland Public Information Act (PIA) requests. 
  • Recommend Minority Business Enterprises (MBE) goals for RFPs as appropriate.
Administrative Duties
  • Prepare quarterly and an annual reports of all MHBE procurement activities.
  • Track and manage all contracts utilizing MHBE document management software.
  • Coordinate and administer MHBE training related to contract management and procurement policies and processes.
  • Develop and maintain internal MHBE procurement manual of standard operating procedures and a vendor resource manual.
  • Develop and maintain in conjunction with Attorney General contract templates and procurement correspondence.
  • Advise all pertinent personnel of contract policy, management and procurement matters.
  • Make recommendations to Director of Budget & Finance and the Executive Director on MHBE contracting policies, standards and procedures. 
Special Requests & Other Duties
  • Prepare and assist with any special project or assignments.
  • Provide information regarding procurement activities as stipulated in the terms and conditions of MHBE grants and to CMS as appropriate.
  • Present Procurements and related procurement issues to the Board of Trustees, as needed in the monthly Board meeting. 
  • Assist Compliance, Legal, and Finance Senior Management to provide responses to Audit findings regarding Procurement.

MINIMUM QUALIFICATIONS

Experience: Four years of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures and Four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.


Substitutions:

1. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and Four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations for the required experience.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for four years of the required experience.

3. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required experience.

4. Candidates may substitute a Doctorate of Jurisprudence (JD) degree or a Master’s degree in Business Administration for two years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Experience working with a local, state, or federal agency as a procurement professional, including knowledge of government procurement practices and policies.
Direct experience in one of the following: Professional public sector procurement, or private sector contracting experience, or experience advertising procurement opportunity and distributing specifications to vendors as well as receiving and evaluating bids or proposals. 
Advanced proficiency with ADPICS, FMIS, and RSTARS.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application and resume to:
Maryland Health Benefit Exchange 
Attn: Office of Human Resources or email: jasciel.stamp@maryland.gov 
750 E. Pratt Street, 6th Floor 
Baltimore, MD 21202 

Resumes will NOT be accepted in lieu of completing the online or paper application. Applications must be received no later than the close of business on the closing date. 

We thank our Veterans for their service to our country, and encourage them to apply. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

Appropriate accommodations for individuals with disabilities are available upon request by calling MD TTY Relay Service at, 1-800-735-2258. 

Bilingual applicants are encouraged to apply. 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration(SSA) so you can begin to resolve the issue before the employer can take any employment action against you.



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