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ADMINISTRATIVE OFFICER I

Human Resources Administrative Support

Recruitment #22-002711-0054

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Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Human Resources Services Unit. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. The resulting eligible list will be maintained for one year.

One year contractual position with the possibility of renewal.

GRADE

13

LOCATION OF POSITION

580 Taylor Ave Annapolis, MD 21401 (Anne Arundel County)

Main Purpose of Job

Administrative Officer I is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees in this classification are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. Employees in this classification may supervise professional, technical or clerical staff.

Job duties include, but are not limited to:
  • Provides administrative support to the Human Resources Services (HRS) team.
  • Employees in this classification type on keyboards of personal computers for completing data entry as well as using word processing software.
  • Processes incoming requests including documents submitted for review/approval.
  • Prepares responses, provides guidance, and handles other correspondences for HRS.Answers questions and inquiries regarding HR-related matters.
  • Coordinates efforts to obtain signatures and approvals for HR-related documents.
  • Maintains confidential employee personnel and medical files, spreadsheets, and logs ensuring administrative records for HRS are accurately kept.
  • Maintains the required highest level of confidentiality of highly sensitive personnel information
  • Provides excellent customer service to all internal and external stakeholders.

MINIMUM QUALIFICATIONS

Experience:   Five years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given for experience with FMIS/Workday/Payroll experience and handling high volume of data entry and requests. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at Application.Help@maryland.gov or call 410-767-4850.

Inquiries regarding this recruitment can be directed to Chris Langley at Christopher.Langley@maryland.gov.

TTY Users: call via Maryland Relay 

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



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