MANAGEMENT ASSOCIATE

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

ASTD13

2301 Argonne Drive

To provide support to the Director of OBVS and manage all phone calls to the OBVS main line. Provide information and referral for calls coming into the OBVS. Assess the urgency of calls and forward as needed to appropriate personnel. Act as lead for support staff in the OBVS. Manage and maintain records for vendor applications, MOUs, and cooperative agreements. Prepare documents for review, including MOUs, agreements, PEP documents, and other personnel forms including recruitment. Answer inquiries regarding services, including the VR, ILOB, and BEP programs. Provide support for Program Manager II, and Staff specialists for Deaf/blind, and workforce services.

Establish and maintain office protocols for the Director of OBVS and immediate staff reporting to the Director including confidential information regarding staff and leave. Maintains and prepares PEP documents and Personnel records, ensures accurate and complete files regarding vendors MOUs, and other OBVS operational business. Responsible for coordination of quarterly training and other meetings and minutes: coordination and notification reminders for counselor calls; Provide support for the Program Manager II, and Staff Specialist for transition, worksite and deaf/blind. Manage and assess all vendor applications for approval by the Director of Business Support Services. Review and verify individual's and organization's credentials interested in becoming approved vendors to provide services to persons served by the DORS. Manage and maintain documentation for OBVS vendors. Acts as lead for OBVS support staff, providing interpretation and guidance regarding policies, procedures and administrative decisions.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

• Experience in an administrative and/or office management role.
• Experience using Microsoft Office Suite programs such as word, excel, and power point, as well as experience using Google programs.
• Experience reviewing and interpreting regulations and/or state laws.
• Experience working with confidential records and documents.

Recruitment is limited to current Division of Rehabilitation Services (DORS) employees.

Applicants must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.