ADMINISTRATIVE AIDE

11

Aberdeen Proving Ground
Bldg. E4230 Beal Rd, Harford, MD

Responsible for administrative work requiring the overseeing and implementation of the procurement process in all stages to ensure the completion of all purchasing transactions in accordance with the MD Military Department’s Procurement Policies and Procedures. Serves as the Administrative Aide to the Director which encompasses all secretarial duties; i.e., liaison with outside contacts – inter-agency, civilian, military and the preparation and dissemination of correspondence. Collects money, secures and prepares documentation as required to accompany donations collected for the Freestate ChalleNGe Academy that are submitted to the MD National Guard Youth ChalleNGe Foundation, Inc. a 501(3)C organization. Attends planning meetings for the organization as well as serving on committees for cadet events.

Administers and oversees the complete procurement process

Responsible for State credit card not exceeding expenditures of $15,000 per month

Prepares requisitions and purchase orders

Records and transcribes proceedings meetings

Maintains cleaning supplies for the facility

Performs weekly inventory of housekeeping supplies for the facility

Prepares correspondences for the Director

Operates, maintain, secure postage meter

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

6 months of experience in procurement

6 months of experience with ordering and stocking inventory

1 year of experience handling a corporate credit card

You must have your COVID vaccination for this position.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. 

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE APPLICATION.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and place on the employment (eligible) list for at least one year.

This examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application.

STATE OF MARYLAND BENEFITS

 

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit will be required prior to hire.

PLEASE DO NOT EMAIL UNSOLICITED DOCUMENTATION.

Resumes will not be accepted in lieu of completing the online or paper application. The online application process is STRONGLY preferred. The paper application must be received by the closing date for the recruitment. No postmarks will be accepted. If online access is not available, you may submit a paper application to:

Maryland Military Department State Personnel Office

Fifth Regiment Armory, Room B10

Baltimore, MD 21201-2288  

TTY Users: call via Maryland Relay

For questions regarding this recruitment, please contact Angela Stokes at angela.stokes1@maryland.gov

Fax: 410-234-3830

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.