ADMINISTRATIVE SPECIALIST II

This position is within the Department of General Services, Office of Facilities Management at our Annapolis facility.  However, the list created from this recruitment may also be used to fill other vacancies, in this classification, as they arise.

Duties for this position include but are not limited to:  

- Manages daily phones calls to the Office of Facilities Management. Assess emergent calls and coordinate with necessary personnel. Prepare information for entry into work order system as necessary. Coordinate with Regional Managers, Building Managers and other staff as needed to ensure the work orders are addressed in a timely manner, as well as ensuring appropriate support documentation is scanned into the eMAINT system.

- Manage department vehicle fleet, ensure documentation complete and submitted. Coordinate service and cleaning of fleet. Assist with securing fuel pin/certifications for the department personnel. Manage radio equipment inventory / track employee assignments. Asset management and inventory control.

- Assist with purchase order requisitions, initial intake to ensure they are completed appropriately and scanned into systems as required. Process and coordinate approval within department.

- Perform other duties and responsibilities as required that enable the Department of General Services to fulfill its mission of providing and maintaining buildings that are safe, secure and operating efficiently. 

Experience:   Three years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.  

- Experience receiving, entering and closing service requests in a work order system.

- Experience managing fleet vehicles to include coordinating service and cleaning of vehicles.

- Experience managing inventory control to include ordering supplies and/or equipment, processing purchase orders/invoices and performing physical count of inventory.

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – verification will be completed upon hire.  If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.  Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.  

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

STATE OF MARYLAND BENEFITS

Contact tammy.vehstedt@maryland.gov or call 410-767-4986 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.