ADMINISTRATIVE SPECIALIST I

Long Term Contractual

One (1) vacancy; full-time

Contract Period: One year

10

The main office is located at 580 Taylor Ave., Annapolis, MD 21401, with an option for partial telework.

The position will support the E-Reporting with FACTS electronic harvest reporting program and provide direct administrative support to the Unit’s Fisheries Statistics Project. The position will also provide assistance with customer service, database management, and the receipt, computer entry, and organization of commercial fishing reports. The work will involve entering harvest information into computer software programs, accessing a web-based harvest reporting system, providing recruiting and training support, interaction with commercial harvesters over the phone and in person, sorting and organizing large quantities of mail, and filing.

Primary duties include, but are not limited to: data entry using computer software; basic data manipulation using spreadsheets and other database software; conducting quality control checks on computer data files; opening, sorting and time-stamping mail; filing, moving boxes and retrieving archived files from remote storage facilities; and any other duties that may be necessary as required. The position will provide technical and training support to the users of the department-supported electronic harvest reporting tool, E-Reporting with FACTS.

Experience:   Two years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

1. Customer service experience (in-person and via telephone).
2. Experience entering data into, and querying data from relational databases.
3. Experience working with web-based user interfaces (UI).
4. Proficiency in Microsoft Office (Excel, Word, Access), Google Suite tools (Gmail, Drive, Docs, Sheets), and experience with data analysis / manipulation programs (R and SAS).
5. Familiarity with commercial fisheries.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Applicants who meet the minimum qualifications will be considered for this position. It is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions of this position.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who works an average of at least 12 hours per week. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

The online application is preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at Application.Help@maryland.gov.

Inquiries regarding this recruitment can be directed to Laurita Lesperance at laurita.lesperance@maryland.gov.

TTY Users: call via Maryland Relay

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.