OFFICE SECRETARY III

If you are looking for an exciting career with competitive pay, great benefits, retirement, and an opportunity for advancement and professional growth, apply to be a part of the Department of Public Safety and Correctional Services team!

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Somerset County

• Provide secretarial support to the security chief and assistant warden of operations. maintains and update supervisor’s calendar, schedule appointments as directed. File, update and organize memos, incoming correspondence, e-mails and directives. Answer incoming calls.
• Provides information to visitors and callers in regards to laws, rules, regulations, operations and procedures governing operations. maintains confidential and highly sensitive records. Complies, assembles, and summarizes data into reports to relieve the supervisor of operational details.
• Type memos, letters to inmates, inmate’s families as needed. proofreads outgoing correspondence and reviews records for completeness and accuracy. Orders offer’s uniforms, office supplies and armory supplies through the warehouse.
• Accountable officer for the security chief’s office, conference room, roll call room and receptions area. Manage day to day operations of the security chief’s office and assistant warden’s office in the absence of his secretarial support to eliminate any back log of security sensitive information and request ensuring appropriate time sensitive deadlines are met and meeting established policy and procedures and audit compliance.
• Uses standard typewriter, personal computer with word processing and spreadsheet software to compose memos, correspondence, reports, tables, etc. from rough drafts or corrected copies and review, edit grammar, punctuation and spelling.
• Performs administrative functions, which may include responding to inquiries with a standard business letter, relieving the supervisor of operational details and by independently preparing reports and tables, arranging meetings and conferences, developing or revising office procedures, maintains established files, completes a variety of reports.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience performing secretarial duties in an office setting (i.e. Filing, maintaining calendars, scheduling appointments, recording meeting minutes etc.).

Experience with word processing and spreadsheet software to compose memos, correspondence, reports, tables, etc.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

A. Caprio-Belal

Annmarie.Caprio-belal@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.