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CONTRACTUAL HOURLY

Planning and Organization Program Manager ***REPOST***

Recruitment #21-008998-0028

Introduction

The Maryland-National Capital Region Emergency Response System (MDERS) supports the integration of fire, rescue, emergency medical services, law enforcement, emergency management, public health, and healthcare systems to ensure a coordinated response to emergency incidents through strategic planning, information sharing, training, exercises and equipment acquisition. MDERS focuses on developing response capabilities for its stakeholders in both Montgomery and Prince George's Counties. As important focus of the MDERS is the development of capabilities that are multi-jurisdictional and/or multi-disciplinary. Development of plans for capability development is essential for successful attainment or target capabilities. Similarly, creating regional plans that complement and unify individual jurisdictional or disciplinary plans ensures optimum interoperability and response capability of multiple stakeholders with a diverse background of experience, subject matter expertise, and interest. The Planning and Organization Program Manager is responsible for creation of internal plans for capability development, as well as assisting stakeholders with their local planning efforts in a manner that ensures regional consistency.

This is a re-post and if you previously applied there is no need to reapply.

GRADE

8998

LOCATION OF POSITION

Main Office Location:
5111 Berwyn Road
College Park, MD 20740

Other Work Locations:
Montgomery County
Prince George's county

Main Purpose of Job

The Maryland-National Capital Region Emergency Response System (MDERS) is seeking a highly-qualified Planning and Organization Program Manager (PM) to oversee the internal and external planning and organization efforts related to emergency response capabilities and operational procedures executed during routine and large-scale emergency incidents. The PM will be responsible for creating Capability Development Plans, which encompass every aspect of project management from inception to full operationalization. Development of these plans requires a high degree of collaboration among numerous stakeholders, including coworkers, stakeholders, leadership, responders, and the community. The complex projects and programs undertaken by MDERS require expertise in project management and emergency management planning practices. The broad portfolio of concurrent projects demands the ability to manage multiple simultaneous projects and programs with competing priorities. The PM will also work closely with stakeholder agencies to evaluate response plans for operational readiness and interoperability challenges, then assist in correcting issues to optimize response capability. All endeavors will carry the organization towards its vision and be in compliance with the Strategic Plan. The PM is responsible for updating and maintaining a wide array of documentation associated with the planning and organization facets of the organization. The PM will also be responsible for representing MDERS and stakeholder agencies on multiple local, state, regional, and federal committees. The PM will lead a staff of personnel to assist with planning and will schedule, assign, monitor, coach, counsel, and train them. A complete list of expected activities can be found under the “Duties” section of this announcement.

POSITION DUTIES

Skills:

· Ability to thoroughly plan all aspects of project and program management in order to create Capability Development Plans that will guide the investments and activities of MDERS.

· Ability to initiate, design, develop, execute, and evaluate emergency response and project management plans.

· Ability to lead groups of stakeholders, MDERS staff, and leadership to achieve consensus on developing an appropriate multi-year strategic plan that achieves optimum response capability for a variety of MDERS stakeholders that include fire, EMS, law enforcement, public health, emergency management, and hospital personnel.   

· Ability to create polished, visually appealing written products to effectively convey plans and other critical materials to staff, stakeholders, and public.

· Ability to manage a broad portfolio of concurrent projects and programs with competing priorities.

· Ability to coordinate with vendors and stakeholders to provide outsourced materials to stakeholders. 

· Ability to work with MDERS staff and stakeholders in a manner that fosters a collegial, cooperative, and friendly working environment for all. 

· Ability to create strategic plans, budgets, and project schedules to produce deliverables within parameters set forth by subject matter experts, oftentimes on an ambitious schedule.

· Ability to effectively communicate, in writing and verbally, to individuals and large audiences.

· Ability to create written and verbal reports, as well as presentations, to convey status updates on project progress, risks, mitigation, adjustments, and future plans.

· Proficiency in standard office productivity computer applications, such as Microsoft Office Suite.

· Ability to establish, collect, monitor, and analyze performance metrics and provide concise reports that effectively relay pertinent findings.

· Ability to document, track, and report on the status of planning activities. 

· Ability to pay attention to details. 

· Ability to supervise staff and manage the work of others.  

Duties:

· To build MDERS targeted capabilities, lead strategic planning activities that involve coordinating with MDERS stakeholders to assess needs and requirements.

· In cooperation with ERS coworkers, stakeholders, and leadership, author MDERS multiyear Strategic Plan with measureable outcomes.

· Based on strategic plan and identified priority capability needs, create thorough Capability Development Plans that guide the management of each individual project and program from inception to full operationalization.

· Develop, maintain, and update ERS Target Capabilities List.

· Coordinate closely with Director, Finance and Logistics Program Manager, Training and Exercise Program Manager, Data Analyst, and others to ensure planning incorporates all aspects of capability-building cycle and all efforts are synchronized.

· Guide subordinates and coworkers in effective project management in accordance with PMP principles.

· Crosswalk existing plans to determine discipline-specific readiness and interoperability challenges; address challenges among impacted stakeholders through future planning efforts.

· Develop plans that complement those of other disciplines and provide for overall interoperability and coordinated response.

· Based on plans, develop multi-year budget and investment proposals in cooperation with Finance and Logistics Program Manager.

· Complete Project Management Plans and similar documents to petition for funding in future investment strategies.

· Apply the POETE cycle principles to all aspects of planning process.

· Establish relationships with planning counterparts in the National Capital Region and coordinate for regional interoperability that supports MDERS capability development.

· Establish relationships with each stakeholder discipline to facilitate the development of capabilities.

· Work with Metropolitan Washington Council of Government Emergency Support Function Committees, Regional Programmatic Workgroups, Specialty Subcommittees; partner ERS programs; State committees; and other regional groups to ensure Maryland ERS participation, representation, and coordination.

· Evaluate and track progress of all projects and programs; make recommendations for plan adjustments, when necessary to achieve desired outcome.

· Coordinate with the MDERS Finance and Logistics Program Manager to manage the Planning and Organization budget, reimbursement process, vendor contracts, and grant requirements for MDERS-sponsored planning activities. 

· Oversee the daily work of MDERS staff assigned to the Planning and Organization program and schedule, assign, monitor, coach, counsel, and training them.

· Develop MDERS Annual Report to summarize progress of ERS over past year and planned next steps.

· Schedule and lead a variety of internal MDERS meeting and external meetings with stakeholders and others.  Create agendas, document the meetings, and follow up on action items. 

· Develop, analyze and document metrics for measurement of the outcomes of the planning initiatives.

· Maintain all plans, policies, and other pertinent documentation on secured ERS website for stakeholder access.

· Maintain public-facing website related to activities of the MDERS.

· Create a variety of reports using MS Word. 

· Create a variety of Excel spreadsheets that document the work of the Planning and Organization program, as well as the overall MDERS effort. 

· Create a variety of PowerPoint presentations for MDERS staff, stakeholders, and others. 

· Deliver a variety of oral presentations to MDERS staff, stakeholders, and others.

MINIMUM QUALIFICATIONS

Education: Bachelor's degree from an accredited university or college in emergency management, planning, organizational leadership, law, policy, or related discipline

Experience: Five years experience in planning, organization, and project management.

DESIRED OR PREFERRED QUALIFICATIONS

Experience in project management using principles  established through the Project Management Professional criteria

Experience in strategic planning

Experience in consensus building in a multidisciplinary and/or multijurisdictional environment

Experience in employee supervision and managing the work of others

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.