ADMINISTRATIVE AIDE

Office of the Attorney General, Consumer Protection Division

The Office of the Attorney General seeks applicants to serve as an Administrative Aide for its Health Club Registration Unit.

This position maintains the Unit’s records, assist with registration, and provide administrative support for the Unit’s enforcement activities.  Position responsibilities include accurately entering data and monitoring existing data for accuracy and completeness; running reports, including regularly exporting, sorting and subtotaling data for management reports; scanning, labeling and storing electronic records in designated locations; maintaining organized storage of paper records and complying with record retention requirements; processing new registration applications and registration renewals, including review of submitted documents for completeness, verify payments, and prepare and send registration notices; preparing memoranda for receipt or release of security, payment of refunds, and receipt of penalties; managing the Unit’s electronic calendar to schedule meetings and other events or activities; answering the telephone, and responding to telephone and email inquiries; reviewing, scanning, and distributing the mail; participating in Unit meetings and recording notes; utilizing a data base to send mass emails; preparing certified mailings and tracking service; conducting external database and internet research as directed; organizing documents in preparation for meetings, court filings, hearings, and other purposes; and generally performing secretarial duties for the Unit.

The ideal candidate will have graduated from an accredited high school or have possession of a high school equivalency certificate, and three years of experience in administrative or professional work.  Up to two years of post-secondary education may be substituted for up to two years of experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Applicants shall have knowledge of Word; database experience; telephone experience; and organizational skills. Candidates must be detail oriented and adept at multitasking, and have strong communication, technology, analytical, and organizational skills.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred. If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: