Introduction
This recruitment is being reposted to allow additional candidates to apply. If you already applied for this posting, please do not reapply; your application remains under review for this recruitment.
GRADE
16
LOCATION OF POSITION
Calvert County Department of Social Services
200 Duke Street
Prince Frederick, MD 20678
Main Purpose of Job
This position serves as the Administrative Operations Coordinator/Personnel Manager at the Calvert County Department of Social Services (CCDSS). The responsibilities include Personnel management, facility operations, alternate liaison for Calvert County Emergency Operations Center, procurement monitoring, processing and approvals. Provides back-up approvals of transactions in the (Financial Management Information Systems [FMIS] including approval of purchase orders and requisitions for the Management Associate. The position is responsible for contract monitoring. This is position is supervised by the Assistant Director for Administration.
POSITION DUTIES
Personnel/HR: As Personnel Manager, manage all agency personnel functions:
• Administer state, local, and agency personnel policies, procedures, and the union Memorandum of Understanding
• Classification: Process all classification actions according to established law, and time frames; maintain current classifications in personnel files
• Maintain up-to-date Organizational Charts for CCDSS
• Recruitment: Develop and submit DBM/DHR required exception requests; initiate recruitment by use of established or created eligible list; create media advertisements whenever feasible; oversee reference information collection
• Selection Appointments: coordinate the selection and finalizing of candidate appointment which includes coordinating start dates, required trainings, State ID, etc. Develop or maintain a checklist for new hire necessities and also a checklist for completion or termination of probation
• Interact with DHR/HRDT Personnel staff regarding the options available for position specific testing, candidate eligibility, contractual recruitments
• Employer-employee Relations Liaison – Interact with the DHR/EER office when needed relative to employee issues or concerns generated at the local office or at HRDT. This involves meeting critical timelines for disciplinary actions, being well versed on the correct policy or procedure to implement and to keep the Director advised throughout
• Performance Evaluations – Monitor timely completion of all staff bi-annual performance evaluations. Prepare bi-annual report and submit to DHR/HRDT. Provide training and consultation services for all supervisors and assistant directors regarding the PEP process
• Personnel Files – Maintain accurate and complete personnel files on all employees.
• Employee Benefits – Coordinate the annual Open Enrollment activities for the department and manage the new employee enrollment, and changes and other activities for all enrolled employees. Assist and inform employees of changes and essential timeframes that are established by the State Employee Benefits Program.
• Retirement Coordination – assist the agency staff with enrollments and changes to current members. Instruct and advise new employees regarding the benefits and requirements for the State employees • Leave Bank – Coordinate the use of the State Employee Leave Bank application process. Monitor usage and adherence to reporting requirements
• State Medical Doctor Evaluation Referrals and ADA Liaison – Make recommendations to the Assistant Director and Director regarding extended employee absences due to medical condition(s). Coordinate the preparation of all proper documentation and paperwork for an informed evaluation; maintain communications with the DHR/Human Resource Development and Training Division and follow prescribed State guidelines when a determination/recommendation is received from the State Medical Director. Act as liaison with the ADA administrator at DHR Central
• May conduct one-on-one meetings with staff regarding issues or concerns if the situation warrants the need • Insure that recruitment for staff vacancies is completed timely, and that all State personnel regulations are followed
• Plan and coordinate the new employee orientation
• Records and tracks staff training and CEU’s as appropriate
• Insure that agency and contractual staff receive accurate payment for their service, and that increments, bonuses, reclassifications, and upgrades occur accurately and timely
• Provide back-up leave keeping, bi-weekly payroll reporting
• Consult with the Assistant Director and Director regarding grievances and hearings, and recommend appropriate disciplinary action in a fair and consistent manner Administrative Operations: This position also oversees Facility operations, alternate liaison for Calvert County Emergency Operations Center, and procurement approvals
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (AND SELECTIVE, see next section) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.
EDUCATION: A Bachelor's degree from an accredited college or university.
EXPERIENCE: Four years of experience in administrative staff or professional work. (Please see next section for the selective qualification.)
NOTES:
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.
SELECTIVE QUALIFICATIONS
Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
One year of professional HR experience in a combination of areas in recruitment and employment services, classification and compensation, employee relations, job analysis, job evaluation, salary administration, HR program evaluation, HR policy formulation and payroll.
(Please note: paraprofessional experience cannot be used to meet this selective qualification; the HR experience used to meet the selective qualification must be at the professional level.)
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications
- A bachelor's degree in Human Resources, Business Administration or similar field from an accredited college or university
- One year of experience with the Microsoft Office Suite (Word, Excel, PowerPoint, etc.) or Google Docs Editors (Docs, Sheets, etc.) computer software
- One year of experience with the formal supervision of employees
- Knowledge of the provisions of the State Personnel and Pensions Article, the Fair Labor Standards Act, the Family Medical Leave Act, the Americans with Disabilities Act, Code of Maryland Regulations-Title 17, equal employment opportunity laws and related State HR policies, rules and regulations
- Knowledge of the theories, principles and practices associated with public HR/personnel administration
- Skill in the interpretation and application of HR related laws, regulations, rules, policies, procedures and guidelines
- Experience working with Union Representative
- Ability to determine and select the best alternative for the administration of HR operations and for the resolution of HR related problems
- Ability to maintain effective working relationships with employees, supervisors, subordinates, program - Ability to communicate effectively
- Ability to maintain confidentiality
- Ability to defend actions in administrative proceedings such as grievance and disciplinary conferences, hearings and in court proceedings
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.
You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 135, Baltimore, Maryland 21201.
All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.
If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to scott.waddel@maryland.gov Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.
If you have any questions concerning the recruitment process for this position, please contact:
scott.waddel@maryland.gov
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.
People with disabilities and bilingual applicants are encouraged to apply.
We thank our Veterans for their service to our country and encourage them to apply.
TTY Users: call via Maryland Relay
