ADMINISTRATIVE OFFICER III

15

Maryland Department of Human Services

DAO, Office of Emergency Operations

311 W. Saratoga Street

Baltimore MD 21201

This position functions as the Logistics and Finance Administrator for the Office of Emergency Operations (OEO), ensures that the Department of Human Services has access to the personnel and material resources it requires to meet the Department's continuing obligations to its clients during an emergency, as well as to meet the emergent and recovery needs of individuals impacted by a disaster or Continuity of Operations event and is responsible for the maintenance, deployment and functionality of any facilities, supplies or staff used to support State mass care operations. Responsible for procurement processes related to these functions, and ensuring appropriate budget is identified.

This position is also responsible for coordinating all financial matters for the unit, including budget analysis and preparation. Prepares to fill operational command duties during an emergency activation. This is an 'Emergency Response' position and is designated as an 'Essential Employee required to be available for duty 24/7.' 

This position monitors to ensure that all critical hardware and software are updated and operational. Maintains an up-to-date inventory of all supplies that OEO is responsible for, including all supplies warehoused at Central and the 17 containers positioned statewide. Coordinates with Incident Command and other administrators for deployment of material and personnel resources for any disaster. coordinates with other agencies to prevent duplication of resources, and to ensure all resource needs are met. Oversees all budget processes, prepares office budget, creates and maintains clear documentation to support budget requests and expenditures.

Creates specifications for commodity procurements. Monitors and approves expenditures for the unit, at the unit level, by analyzing priorities and constraints; ensures expenditures are commensurate with appropriation for the fiscal year. Advises the Director and Assistant Director on purchases and expenditures. Analyzes current and past data to prepare accurate budget for each fiscal year. Develops financial tracking and reporting system for distributing Federal and State grant monies. Interprets federal grant regulations to program staff. Prepares Invitations for Bids (IFBs), Requests for Proposals (RFPs), and related materials for contracts. Prepares documentation for Board of Public Works (BPW) meetings for emergency procurements.

Recruits, develops, trains and maintains a corps of personnel from throughout the Department who are qualified to work a disaster event.

Applicants must meet all minimum (AND SELECTIVE; see next section) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EDUCATION: Possession of a Bachelor's degree from an accredited four-year college or university.

EXPERIENCE: Three years experience in administrative or professional work.

NOTES:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience. 

Applicants must meet the selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

One year of experience in budget management and the procurement of goods and services. 

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Professional experience in effective problem-solving

Professional proficiency in project management

Professional experience in supply chain management

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

STATE OF MARYLAND BENEFITS

 

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 134, Baltimore, Maryland 21201. All mailed documents must include the applicant's name and the job number and must be received by 5 P.M on the closing date. 

Resumes will NOT be accepted in lieu of completing the application.   

Please upload any requested supporting documentation. Resumes are not required.

If you are unable to upload, please fax the requested information to 410-333-0882.  Only additional materials that are requested will be accepted for this recruitment. If you have any questions concerning the recruitment process for this position, please call 410-767-7414. TTY Users: please call via Maryland Relay.    

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.   

People with disabilities and bilingual applicants are encouraged to apply.  

We thank our Veterans for their service to our country and encourage them to apply.