OFFICE SECRETARY III

This is a Position Specific Recruitment for the Department of Human Services, Baltimore City Department of Social Services.

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Department of Human Services

Baltimore City Department of Social Services

Permanency Unit

1920 N. Broadway

Baltimore, MD  21213

This position is under the direct supervision of a Ready By 21 Unit Manager. This position involves a variety of secretarial and clerical responsibilities to support program operations within the Permanency Unit of Semi Independent Living (SILA). At all times, the incumbent will provide customer service to both internal and external customers that meet or exceed the standards set by the Department. Examines, verifies, and completes monthly statistic reports (Manual Caseload Report and Case Seen Report). Collects, reviews, batch and submits agency expense account sheets (D-6) for SILA staff on the 1st and 16th of the month. Delivers all expense sheets to the Finance Department. Receives, logs, and copies all SILA checks for distribution to assigned Permanency Department staff.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

One year of experience must have been supporting a departmental executive or managerial staff in a human service agency or organization.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

The ideal candidate would possess:

1. One year of experience handling confidential reports and documents.

2. One year of experience using Microsoft Office Suite Word, Excel, PowerPoint and/or Google Docs. to create documents, spreadsheets and presentations.

3. One year of experience explaining information to internal and external customers and stakeholders.

4. Possession of an Associates of Arts degree.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to: Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 142, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-0882. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have questions concerning the recruitment process for this position, please call 410-767-7414.

TTY Users: call via Maryland Relay.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.