OFFICE SECRETARY II

09

10946 Golden West Drive, Hunt Valley, MD 21031

Provide secretarial support for the Chief of MOSH Compliance Services and the employees working in the Hunt Valley Office providing bilingual (English/Spanish) services to staff and general public.

Provide bilingual (English/Spanish) services to staff and general public.

Receives, opens, and date stamps incoming mail and distributes to the appropriate individual(s); and prepares outgoing mailto be forwarded to the public. Greet and assists visitors.

Reviews and verifies bi-weekly time sheets against leave records and sign- in/sign-out activity logs to ensure that information is correct and accurate, before they are submitted to the Regional Supervisor for signature.

Prepares and maintains Daily Activity Log.

Prepares monthly Sick Leave Report for the purpose of recording documented and undocumented sick leave usage for the review of the management.

Prepares correspondence (faxes and e mails), to include letters, memos, informal conference and general letters for the Chief, MOSH Compliance Services.

Establishes and maintains a filing system to ensure that all materials (letters, memos, reports, data sheets, etc.) are kept in a central location and to ensure that materials are available and maintained as documentation.

Verifies and if necessary corrects calculations on expense reports, before submitting to the Chief, MOSH Compliance Services for signature.

Performs other duties as assigned by management.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Candidate must be able to speak and write fluent Spanish/English.

Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

Experience working with computers and software, such as Microsoft Office

Experience entering data into a database system

Experience providing customer service in-person and via telephone

Experience handling confidential information

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

 ***Please note all answers to the supplemental questionnaire must correspond to the information provided on your application to receive credit.***

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendum may be mailed to:

MDOL Office of Human Resources

Attn: 19-001328-0043 Felicia Ransome (Felicia.ransome@maryland.gov)

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

The MD State Application Form can be found online

TTY Users: call via Maryland Relay

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.