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PERSONNEL CLERK

RECORDS CLERK

Recruitment #18-002661-0003

GRADE

9

LOCATION OF POSITION

6776 Reisterstown Road, Baltimore, MD 21215

Main Purpose of Job

The main purpose of this position is to support the general records functions including maintaining and updating of appropriate records. He/She will process documents for storage and retrieval while ensuring all processes are in compliance with the Department of Public Safety and Correctional Services Human Resources Services Division (DPSCS HRSD) Retention Schedule and in compliance with State and Federal laws and regulations.

POSITION DUTIES

File, update and maintain records.

Ensure new folders and files comply with Department of Public Safety and Correctional Services Human Resources Services Division (DPSCS HRSD) filing system.

Identify problem files and notify respective units of the necessary corrections and adjustments.

Collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files for recycling and/or shredding.

Convert documents to various formats; assist in transferring data between systems.

Provide post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality.

Provide assistance in the transportation of boxed documents from DPSCS locations to the Records Center for storage; organize and number boxes; maintain inventory in storage.

Perform other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of general clerical or administrative support experience.

Note:

1. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

The successful candidate must have six months of experience performing records management tasks and applying best practices as it pertains to state, local and federal laws.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

Experience with applying the Annotated Code of Maryland State Government Article 10, Section 608-611 and COMAR 14.18.02.

Experience with scanning, storing, arranging, indexing, classifying and destroying confidential records.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to requirements of the position. Therefore, it is important that you provide complete and accurate information. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The resulting eligible list will be used to fill current and future vacancies in this job classification. Applicants certified to this list will remain eligible for one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY recommended; if you do not have internet access, please mail your paper application by the closing date to:

HRSD-Recruitment & Examination
ATTN: N. Malcolm
Recruitment #18-002661-0003
6776 Reisterstown Road, Suite 309
Baltimore, MD 21215

For more information please call 410-585-3397.

To submit qualifying documents; the preferred method is to upload them using the “other” tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay