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Recruitment #17-006728-0001



State Salary Grade 11

Annual Salary Range: $32,364- $46,350


Nancy S. Grasmick State Education Building
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

This is a contractual position responsible for processing payments and reimbursements to vendors and employees for the expenses and charges incurred as the result of ensuring effective systems of Public Education, Library Services, Rehabilitation Services and Early Childhood Development.


Processes direct vouchers in Advanced Purchase Inventory Control System (ADPICS) which interfaces to the State of Maryland’s Financial Management Information System (FMIS); prepares journal entries to process adjustments to Agency financial records and interagency transactions; files expense reports, other paid vouchers and journal entries timely; assists in boxing and tracking inventory of Accounting Branch’s records; assembles boxes and creates roster for annual shipment to storage facility in Jessup of Branch’s records; reviews and reconciles expense accounts and mileage logs submitted by employees for compliance with regulations and proper accounting data and proper authorization; reviews purchase orders, invoices submitted for expenditures and travel advances processed through Agency Working Fund; prepares checks for subsequent distribution; processes documents in ADPICS which are interfaced to Relational State Wide Accounting and Reporting System (R*STARS) for reimbursement to Agency Working Fund; answers inquiries from vendor regarding payment of expense account and working fund transactions.


EDUCATION: Graduation from an accredited high school or possession of a high school equivalency certificate.

EXPERIENCE: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.


Knowledge of applications  used for automated accounting software packages specifically MS Excel;  knowledge of the principles and practices of bookkeeping as it relates to inventory control; knowledge of the common books of accounts and the process of monitoring and reconciling financial records; skill in researching discrepancies in accounting, inventory,  and budgetary data and initiates making necessary adjustments; skill in implementing and using automated accounting software packages; skill in setting up and maintaining spreadsheets and ledgers; skill in  preparing financial reports;  ability to manage work time efficiently and effectively under deadlines;  ability to establish and maintain effective harmonious working relationships.


Experience using FMIS to perform transactions. Experience reconciling financial transactions.


Proof of eligibility to work in compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.


For immediate consideration please submit your application by April 21, 2017 – Open until filled


To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.


If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for - Fiscal Accounts Technician II, CTR #223631 - JobAps #17-006728-0001. Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.  

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at  

Appropriate accommodations for individuals with disabilities are available upon request