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Procurement Specialist

Recruitment #17-000849-0004


This is a full-time contractual position.




Department of Human Resources

Family Investment Administration

Office of Home Energy Programs (OHEP)

311 W. Saratoga Street

Baltimore, Maryland 21201

Main Purpose of Job

This position manages procurement of all Office of Home Energy Programs (OHEP) contracts and agreements, and acts as vendor relations manager for bulk fuel vendors and utilities. The incumbent in this position is responsible for the initiation and processing of local agency vendor contracts, modifications and renewals, and acts as a liaison between the local vendors and bulk fuel dealers, as necessary; monitors vendor activities, and adherence to State policy and procedures; prepares various monthly legislative and analytical reports; attends appropriate hearings and work group meetings as it relates to vendor issues; and conducts or monitors visits to local bulk fuel vendors and local OHEP administrative agencies. This position also prepares State and Federal reports and provides oversight to ensure agency and vendor compliance with the terms of their agreement, and drafts procurement materials as required for new business opportunities for the OHEP.


Oversees OHEP contract development; reviews procurement and budget proposals; manages, evaluates, analyzes and monitors contracts, agreements and Minority Business Enterprise (MBE) compliance; assists in monitoring of local agencies approval of invoices and evaluation of contract renewal process; manages and monitors approximately 200 home heating supplier and utility agreements; conducts annual evaluation and analysis of suppliers information; prepares and coordinates the processing of agreements (MOU) for the Telephone Lifeline Program Providers; completes data collection and analysis of OHEP contracts and reconciles with correct budget code for the refund checks received from utilities and suppliers timely for deposit to the Office of Secretary/Finance Unit.


Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.


1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.


The ideal candidate will possess the following:  

Experience and knowledge of basic accounting principles and Request for Proposal (RFP)/Invitation for Bid (IFB).  

Knowledge of the theories, principles and practices of public procurement administration.  

Knowledge of government procurement laws, regulations and policies.  

Knowledge of contract and specification writing techniques.  

Ability to use the Advanced Purchasing and Inventory Control System (ADPICS) portion of the Financial Management Information System (FMIS) and skills in using computers and appropriate software to prepare contracts, specifications, and procurement documents.


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a valid motor vehicle operator’s license. 


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications.  All information concerning your qualifications, including a copy of your diploma or transcripts must be provided if selected for an interview.  We will not consider information submitted after this date.  Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future vacancies with this agency or other state agencies.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.


Applicants who meet the minimum qualifications will be evaluated.  If selected for an interview, you will be required to provide an official transcript.  For all foreign education obtained outside the U. S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.    

Online applications are highly recommended, however the paper application may be submitted to the Department of Human Resources, 311 W. Saratoga Street, Attn: Tonya N. Brown, Room 143, Baltimore, MD 21201.  The paper application must be received by 5:00 p.m. on the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to Tonya Brown at 410-767-7349.  The previous Maryland State application (MS-100) will no longer be accepted.        

TTY Users: call via Maryland Relay  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.