ADMINISTRATOR I SUPERVISOR

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

This position will require shift work, weekend and holiday hours. 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

Maryland State Police

Finance Division

1201 Reisterstown Road

Pikesville, MD 21208

The incumbent is responsible for examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles in order to modify and maintain agency accounting systems. The incumbent will prepare financial reports or statements and give fiscal advice to management. The incumbent will directly supervise Fiscal Accounts Clerk Supervisors. The incumbent will be the second-line supervisor to Fiscal Accounts Clerks, contractual, and temporary personnel.

Account Payable:
Responsible for the overall management of the Accounts Payable Operations. This will include the processing of all invoices, creating and approving Journal Entries, and preparing financial reports under current policy. Additionally, this will involve participating internal and external audits and preparing appropriate responses on behalf of the Division.

Payroll:
Responsible for all the overall management of the Payroll Unit Operations. This will include reviewing, analyzing, and correcting any pay issues that may arise. This will involve taking pro-active measures to identify issues before they occur and reactive measures to quickly resolve issues as they occur. Ensures the reconciliation of each bi-weekly pay period is completed.

Administration:
Responsible for the supervision of the Accounts Payable and Payroll unit documents concerning employee performance and retention. This will involve reviewing the efficiency of the unit and develop, revise and recommend new policies and/or Standard Operating Procedures (SOP). Prepare employee evaluations. Document employee performance and review/amend job specifications, as needed. This will also involve ensuring personnel receive appropriate training and professional development activities. Review, and update, the Division's filing system and records retention.

Serve as a back-up for the Fiscal Services Admin II.

Responsible for orientation and training of Lead clerks and support staff to become knowledgeable of office policy and procedural changes.

Interview applicants for various positions and make recommendations for hiring. Work closely with the Director and Deputy Director.

Perform other duties as assigned by superiors.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for- year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications.

Preferred Qualifications:

1. Two years’ experience performing payroll, timekeeping, financial, or compliance audits, including reviewing records for accuracy and compliance with established policies and procedures.

2. One year of experience working with Financial Management Information Systems (FMIS), including ADPICS, R*STARS, and SPS, with particular proficiency in Workday.

3. Experience in supervisory or lead role.

4. Proficiency in Microsoft Office applications, particularly Microsoft Excel, as well as Google Workspace applications.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

1. Candidates for this classification will be subject to a complete criminal background investigation and a polygraph examination before permanent appointment can be made. A criminal conviction record may be grounds for rejection of the applicant.

2. Employees in this classification are assigned duties which will require the individual to be examined by a physician. After an offer of employment, applicants will be given a medical examination to certify the ability to perform the essential job functions.

The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED category and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select the individual to fill the vacancy.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Kirsten M. Clouse

Kirstenm.clouse@maryland.gov

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4349.

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country and encourage them to apply.

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

*Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.