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Office Manager

ADMINISTRATOR III

Recruitment #24-007740-0003

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Introduction

The Governor's Office for Children serves as a central coordinating office to support the well-being of children and families and reduce the number of children living in poverty, which requires a holistic, coordinated approach within State government and across public and private sectors at the federal, State, and local levels. The Governor's Office for Children will lead statewide efforts to build a comprehensive and efficient network of supports, programs, and services for children and their families in order to promote social and emotional well-being, reduce food insecurity, combat youth homelessness, expand access to health services, improve educational outcomes and job readiness, expand access to good jobs, and increase economic opportunity in sustainable ways in jurisdictions that historically have experienced underinvestment. The Governor's Office for Children will also work with multi-sector partners to implement place-based strategies designed to provide "cradle to career" access to high quality education and care; connect workers to high quality jobs; enable family-sustaining income and access to affordable high quality housing, child care and health care, including reproductive, maternal, behavioral and mental health care; and increase community health and safety.

To apply, please submit your resume to Cleo Hirsch (cleo.hirsch@Maryland.gov) by the deadline, 4/21/24 at 11:59PM ET. The subject line should read: (YOUR NAME – Position Title.)

GRADE

18

LOCATION OF POSITION

Annapolis based, work location in both Annapolis and Baltimore

POSITION DUTIES

General Purpose: This position provides high quality customer service and is responsible for coordinating, monitoring and improving the daily office operations within the Agency. General office operations include the following functions; assist the Governor’s Office for Children’s executive staff with scheduling, correspondence, document organization and preparation, administrative paperwork and processes, managing administrative onboarding of new staff, reconfiguring workstations, managing office supplies, managing the office equipment, and front desk reception. Assist the agency with special projects including event planning, stakeholder engagement, and communication.

Responsibilities:
  • Supports scheduling, correspondence, document organization, and administrative paperwork for the Governor’s Office for Children Executive Team. 
  • Interprets and applies or oversees the application of Agency and State policies, rules and regulations as they apply to the Governor’s Office for Children’s administrative functions including staffing and personnel management, budget, and office management. 
  • Assists in maintaining a cohesive work environment by prioritizing, managing, and improving team systems and structures. 
  • Manages the office equipment inventory which includes tracking and troubleshooting the requests for maintenance and repair, scheduling service calls, providing staff with updates of results and assisting with the purchase and storage of any new office equipment. 
  • Assists with special projects including events, site visits and programmatic announcements. 
  • Serves as primary receptionist. 
  • Manages small Procurement by ensuring staff obtain acceptable bids, adhere to the internal pre-authorization process and complete the full procurement process. 
  • Handle confidential and sensitive information with discretion and professionalism. 
  • Coordinate travel arrangements, including flights, hotel accommodations, and ground transportation. 
  • Other duties and projects as assigned.

MINIMUM QUALIFICATIONS

  • Two years of experience in administrative staff, professional work, or as an executive assistant, preferably in a government or political setting 
  • A Bachelor's degree from an accredited college or university
    • Notes: Candidates may substitute additional experience in administrative staff, professional work, or as an executive assistant, preferably in a government or political setting for up to four years of the required degree
  • Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines 
  • Excellent written and verbal communication skills 
  • Strong attention to detail and accuracy 
  • Ability to work independently and as part of a team 
  • Ability to maintain confidentiality and discretion in all matters 
  • Proficiency in Microsoft Office and other office software 
  • Flexibility to work outside of regular business hours, as needed

DESIRED OR PREFERRED QUALIFICATIONS

  • Relevant experience and knowledge of Statewide policies, procedures, and regulations (i.e., COMAR) and HR, administrative, and fiscal practices

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To apply, please submit your resume to Cleo Hirsch (cleo.hirsch@Maryland.gov) by the deadline, 4/21/24 at 11:59PM ET. The subject line should read: (YOUR NAME – Position Title.)

The State of Maryland is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The State of Maryland is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The State of Maryland is committed to providing reasonable accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. The State of Maryland will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



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