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ADMINISTRATOR III

Director, Contracts and Procurement

Recruitment #23-002588-0020

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Introduction


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders.

GRADE

18

LOCATION OF POSITION

Maryland Department of Human Services
Child Support Administration
311 W.Saratoga Street
Baltimore MD 21201

Main Purpose of Job

The main purpose of this position is to direct and provide oversight for contract and procurement development and monitoring, as well as program development, related to CSA. It oversees the execution of methodologies that manage the life cycle of contracts, interagency agreements and grants, procured to assist CSA, metro and local child support agencies in the provision of federally mandated services to customers. This Division oversees professional staff and a total of 200 contracts and agreements with a total contract value of over $90 million.

This position serves as advisor to departmental executives and is responsible for all functions related to planning, organizing, managing and controlling the solicitation of commodities and contract services, evaluating proposals, negotiating contract terms and corrective actions, recommending contract awards, and monitoring contract terms and conditions. This position is also responsible for the budget development and management related to the purchases of goods, services and commodities.

This position also serves as the advisor to departmental executives in developing the program of a proposed grant. This position directs and manages the responsibilities and development of the following child support programs: the statewide customer call center and federally mandated paternity establishment through DNA paternity determination program. This position is also responsible for oversight of federally mandated programs such as the tax refund intercept program and the unemployment insurance intercept program. Program development includes monitoring local office compliance with CSA’s policies and procedures in relation to these programs. A critical responsibility of this position is to provide oversight related to the establishment and monitoring of internal controls for contract monitoring in general as well as for the programs overseen to maintain financial and programmatic integrity and to minimize risk for fraud and audit findings. This position is also responsible for resolving audit findings in relation to the programs overseen. This position is also responsible for expanding and enhancing programs overseen to create efficiencies, resolve operational issues and improve performance outcomes. This position oversees the Administration’s compliance with CSA policies enacted by Maryland legislation, agency regulations, executive orders, and government-wide agency orders issued by the federal Office of Management and Budget (OMB) and minimizing risk for audit findings. This includes establishing controls that will ensure proper cost allocation and compliance with cost management requirements. This position serves as the Lead Procurement Officer for CSA Central and its satellite offices (Baltimore City State Staff, State Disbursement Unit, etc.). 

Oversight of MBE and VSBE activities within CSA Contracts. Procurement operations within this capacity include developing and directing long-term strategies to facility improvements for CSA procurement services, and ensuring the execution of standards, cost control strategies and policies, procedures and performance metrics to efficiently manage acquisitions and maintain supply inventories at appropriate levels, and reporting of all spending funded by CSA’s budget.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EDUCATION:   Graduation from an accredited high school or possession of a high school equivalency certificate.  

EXPERIENCE: Six years of administrative staff or professional work.

NOTES:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience. 

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Six months of experience processing invoices for payment.

Six months of experience in contract monitoring.

Six months of professional procurement or contract experience in a state government agency.

Six months of experience planning and managing the life cycle of contract.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. 

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. 

It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:   STATE OF MARYLAND BENEFITS

·       Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).

·       Annual Leave - ten (10) days of accumulated annual leave per year.

·       Sick Leave - fifteen (15) days of accumulated sick leave per year.  

·       Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

·       Holidays - State employees also celebrate at least twelve (12) holidays per year.  

·       Pension - State employees earn credit towards a retirement pension.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 135, Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload.  If unable to upload, please email requested information only to scott.waddel@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have any questions concerning the recruitment process for this position, please email Scott Waddel at scott.waddel@maryland.gov.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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