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ADMINISTRATIVE SPECIALIST II

Recruitment #23-001756-0035

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GRADE

11

LOCATION OF POSITION

5th Regiment Armory
29th Division Street
Baltimore, Maryland 21201

Main Purpose of Job

Organize and coordinate all supplies and services within the State Department of Veterans Affairs. Perform work necessary for fleet management; weapons management; supply; stock control, property management, and processing incoming military funeral honors requests. .

POSITION DUTIES

Manage and maintains central uniform/supply storage and inventory. Manages all aspects of the uniform cleaning process including establishing contracts with present and future cleaners, ensuring accuracy of reimbursements, and timely reporting of expenditures. Conducts inspections of records and facilities to ensure compliance with all applicable state regulations regarding fleet and equipment management within Veteran Affairs. Ensure a safe operating environment in accordance with State policies and current requirements for vehicles and equipment. Regularly coordinates with the Program Manager and Area Managers regarding current and future needs to maintain adequate inventory levels within fiscal restraints. Gathers accurate and timely data for preparing various documents, reports and assist Management Associate in processing incoming Military Funeral Honors Requests. Serve as a back-up to the Management Associate when required. Orders supplies and equipment in accordance with the State Inventory Management Division of the Department of General Services.

Develops and conducts training and instructions for Veteran Affairs personnel in the following areas:

 -Safety, security, maintenance, and records management

-Vehicle safety, security, maintenance, and records management

 -Uniform and equipment security, maintenance, and records management.

Gathers accurate and timely data for preparing various documents, reports and assist Management Associate in processing incoming Military Funeral Honors Requests.

Performs other duties as assigned by supervisor.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

One (1) year of experience working with fleet management or supply management.

One (1) year of experience with an inventory database.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Maryland Military Department at 410-624-9850.

 

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.

 

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION.

 

Resumes will not be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to:


Maryland Military Department

State Personnel Office

29th Division Street, Room B10 

Baltimore, MD 21201-2288

 

For questions regarding this recruitment, please contact Lola Ekanem at Ololade.Ekanem1@maryland.gov Fax: 667-239-3559

 

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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