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Administrative Specialist II

Recruitment #23-001756-0030

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

State Salary Grade: 11

LOCATION OF POSITION

MSDE - Div of Rehab Svcs - Client Services
1890 North Market Street, Suite 300
Frederick, MD 21701

POSITION DUTIES

Accountable for all fiscal operations for the Regional Office and five District Offices to include responsibility for overall coordination and implementation of workflow within the fiscal unit.  Evaluate and implement procedures for efficient fiscal operations.  Purchasing agent for non-case service purchases for the Region.  Process invoices in compliance with State regulations.  Comply with MSDE regulations for State contracts and bidding process, maintaining adherence to budget.  Utilize FMIS for all administrative purchases.  Serve as liaison to DORS accounting and MSDE Administration and Finance to resolve issues.  Prepare yearly budget and budget realignments, as necessary.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes: 

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience. 
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience with managing inventory for multiple offices.
  • Experience with fiscal or billing management.
  • Experience using Excel, Google and Microsoft Office.
  • Experience with preparing and managing large budgets.

SPECIAL REQUIREMENTS

Applicants must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government on-line application for employment recruitment #23-001756-00130. The Application must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications for the position. Please do not put "See Resume" in the job duties section of your application; your application will not be considered. Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.maryland.gov or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9394. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. Applicants must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.  

TTY Users: call via Maryland Relay As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

We thank our Veterans for their service to our country, and encourage them to apply.



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