Skip to Main Content

ADMINISTRATIVE OFFICER I

Recruitment #22-006217-0002

Go Back View Benefits

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade 13

LOCATION OF POSITION

200 W. Baltimore Street
Baltimore, MD 21201

POSITION DUTIES

Provide administrative and office support to the Workforce Advancement Branch.
  • Provides timely, accurate and substantive assistance to The Workforce Advancement  Branch Provides logistical support by monitoring the financial procedures impacting the  Workforce Advancement branch within DEC Provides routine contact with other divisions within MSDE Coordinates annual grants for processing, monitors quarterly reports, reviews and prepares amendments and other budgetary documents for  processing Serves as liaison to financial representative in processing payments and financial information Interacts with departmental staff to schedule meetings and discuss various program matters Prepares, produces, and creates documents for internal and external meeting presentations Responds and researches telephone inquiries and provides accurate feedback to internal & external customers, and key stakeholders Maintains and monitors timely processing of invoices for grants, including periodic tracking of balances on requisitions. Serves as customer service contact for internal and external customersContact with facility managers, vendors and other state agencies to schedule meetings, request materials or check progress on projectsProcess all NOGAs timely Process all NOGAs timely. 
  • Develops and implements office procedures and processes for overall effective operations: Coordinates, tracks, and retrieves financial documents via FMIS accounting system. Coordinates purchasing of costly items by researching & preparing quotes & bids in accordance with MSDE and DBM policy. Prepares reports, data, grants, and purchase orders. Reviews monthly expense reports for DEC staff for processingAssists with or Conducts MSDE physical inventory processes for DEC 

MINIMUM QUALIFICATIONS

Experience:   Five years of experience in administrative staff or professional work.

Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university and one year of experience in administrative staff or professional work for the required experience. 3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience. 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Microsoft Office Suite 
  •  Googles Suite Experience 
  •  Customer Services Experience 
  •  Invoice Experience 
  •  NOGA System Experience  

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The selected candidate will be subject to a criminal history background check as the final step in the selection process. Please do not put "See Resume" in the job duties section of your application and or supplemental questionnaire.  Your application will be considered incomplete. Incomplete applications will not be considered. Only solicited materials will be accepted for this recruitment.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the
applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0013, Heather Braddy ohr.recruitmentteamc@maryland.gov, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




Powered by JobAps