Administrator IV - MD Center for School Safety (MCSS)

This position reports directly to the Fiscal & Grants Manager. This position is responsible for the administration of the individual units within MCSS; coordinating agency operations; performing fiscal and grant administrative functions; and serving as the senior executive administrator at MCSS, handling of information requests, preparing reports and correspondence; and serving as primary state agency liaison to both internal and external stakeholders.

This position is directly involved in the planning, organizing, implementing, administering, and supervising various agency policies and initiatives that impact MCSS’ internal and external partners. The position is responsible for leading the agency’s policy and procedure development and implementation process; with primary responsibility of ensuring fiscal and operational policy enforcement. This position supervises the Executive Administrator and oversees their administrative and office functions. The position performs program-based and project-based tasks that could result from new legislations, regulations, or agency initiatives. 

This position performs various fiscal and accounting functions to include certain procurement functions in the State of Maryland’s Financial Management Information Systems (FMIS). This position is responsible for managing the agency’s fleet and other inventory. This position works directly with the MCSS Grants Unit on various grant management functions. This position serves as a liaison between MCSS and partner agencies to include MSDE and MLDCS. 

This position manages and administers new software procurement for the agency and is responsible for ensuring uniform rollout across the agency. This position must exercise creativity, initiative, attention to detail, problem solving, time management, strong organizational skills, technical competence, and seasoned judgment in order to promptly address the issues and concerns of both internal and external stakeholders, often on a moment's notice or in crisis situations.

• Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency; 
• Assists the Fiscal Unit in performing various functions related to Accounts Payable, Procurement and other Accounting functions; 
• Evaluates efficiency of operations and develops, revises, recommends, and implements new policies, standards, and workflow procedures; 
• Supervises procurement (services, commodities and vehicles), Accounts Payable, Fleet Management, and other agency operations; Develop, prepare and maintain automated and manual record keeping systems for vendors, procurement records, contract correspondence and associated reports; 
• Maintains current and working knowledge of procurement laws, codes, policies, procedures and objectives; 
• Enters vendor information in the State Financial Accounting System as required; 
• Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division; 
• Participates and lead in the planning and execution of company events; 
• Ensures security, integrity and confidentiality of data; 
• Oversees the agency administrative team, to include interns and outside contractors; 
• Researches and compiles information as directed by the Executive Director and may recommend innovative ideas or methods of doing business; 
• Works closely with executive management to achieve outcomes based on agency goals and objectives; and 
• Oversees the submission and review process for new regulations through Administrative, Executive and Legislative Review (AELR). 

In order to fulfill these responsibilities, this position requires strong professional communication (verbal and written) skills; solid managerial, supervisory, and leadership skills, with a proven ability to motivate and manage a team of skilled professionals; formal presentation (development and delivery) skills; and superior planning and research skills. The position requires the individual to have the ability to handle multiple projects concurrently, work collaboratively with stakeholders, and communicate effectively with internal and external individuals at varying levels.

EXPERIENCE: Three years or more experience in operations management; policy and procedure development; State of Maryland Financial Management Information Systems (FMIS)and Accounting procedures; and Fleet and inventory management.

1. At least ten (10) years executive management experience. 

2. Experience in using Smartsheet project management software.

3. Experience developing and writing Request for Proposals (RFPs).

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

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