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ADMINISTRATIVE AIDE

Recruitment #22-002572-0050

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Introduction

This is a twelve month position in the Support Services Department of the Columbia Campus of the Maryland School for the Deaf.

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.  As such, we are looking for dedicated individuals who can join us to support the education of the children at MSD.

GRADE

11

LOCATION OF POSITION

MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

Main Purpose of Job

The main purpose of this position is to provide administrative support to the Support Services Department as well as assist with other agency department head needs as required. Type, prepare, and maintain accurate and current departmental records.

POSITION DUTIES

Draft, edit, and distribute departmental correspondence, emails, memos, meeting minutes, and project specifications.

Receive visitors and arrange appointments.

Reserve meeting space.

Generate and distribute menus, signs, and flyers.

Submit bank deposits for Dietary sales and Personnel transactions.

Receive calls, texts, and emails for maintenance issues and special requests.

Prioritize those requests.

Assign work orders as requested by Maintenance Chief or Housekeeping Supervisor.

Maintain status of work request forms.

Maintain schedule of project meetings, monthly contractor service calls, annual facility inspections and, school events.

Contact vendors to schedule routine service calls and emergency repairs.

Prepare, maintain files, and records on State-owned vehicles.

Records to include, but not limited to mileage logs, repairs needed or completed for each vehicle, scheduled maintenance care such as oil changes, maintain current, valid license plates, registrations, emission control inspections, and usage.

Issue parking permits to new hires and maintain database on Columbia staff vehicles.

Maintain gas card database for Columbia staff.

Maintain inventory of and distribute child safety seats as required for field trips.

Prepare and maintain all merchandise requisition orders.

Obtain quotes for merchandise or supplies.

Maintain logbook of supply requisitions.

Generate Receiving Reports for materials or services received.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

LIMITATIONS ON SELECTION

Must be willing to learn American Sign Language.

SPECIAL REQUIREMENTS

New hires are subject to a criminal background investigation at their own expense.  (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service may be required prior to hire. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Applicants certified to list will receive eligibility for a period of one (1) year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing.  Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time. Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.



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