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ADMINISTRATIVE AIDE

Recruitment #22-002572-0012

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

ASTD11

LOCATION OF POSITION

Office of Administration and Financial Services
2301 Argonne Drive 
Baltimore, MD 21218

POSITION DUTIES

The main purpose of this position is to provide administrative and secretarial support for the Training and Professional Development Department (Staff Specialist III) and Program Evaluation and AWARE Support (Staff Specialist III) in the DORS Office of Administration and Financial Services.

Provides administrative and secretarial support to the Staff Specialist III, Staff Training and Professional Development Department, including maintaining and updating documentation and records for DORS training programs, tuition reimbursement, internships and Quality Rehabilitation Training for new staff.   Answers or forwards questions from the public. Enters relevant, updated information into the Training Grant and CRC databases.  Coordinates payment for training for staff. Coordinates training logistics, including obtaining cost information and quotes, if needed, preparing printed materials, arranging for reasonable accommodation needs for staff, assuring registration forms and materials are complete.  Provides administrative and secretarial support to the Staff Specialist III, Program Evaluation and AWARE Support, including assisting in gathering, verifying, entering, and correcting data required for quarterly federal reporting. Assists in compiling and disseminating reports for program evaluation.  Coordinates with Central Office support staff to provide office and phone coverage for the toll-free number, assistance entering bill payments into the AWARE case management system, processing referrals and special project

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience using an electronic case management software program.
  • Experience working with Google Suite and Microsoft Office Suites.
  • Experience in preparing procurement documents and internal requisitions. 

LIMITATIONS ON SELECTION

This recruitment is limited to current employees of the Maryland State Department of Education.

SPECIAL REQUIREMENTS

Applicants must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government on-line application for employment recruitment #22-002572-0012. The application must clearly demonstrate that the applicant meets the prerequisite minimum qualifications for the position. Please do not put "See Resume" in the job duties section of your application; your application will not be considered. Paper applications can be completed and faxed to 410-554-9394 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.maryland.gov or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9394. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. Applicants must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency. TTY Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



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