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ADMINISTRATIVE SPECIALIST III

Recruitment #22-002043-0075

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Introduction

The Maryland Department of Labor is accepting applications from qualified candidates for the position of Administrative Specialist III. This position is the Administrative Specialist for three boards, the Board of Professional Land Surveyors, the Board of Examiners of Landscape Architects, and the Joint Chairs Board.

GRADE

12

LOCATION OF POSITION

1100 North Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

This position is the Administrative Specialist for three boards, the Board of Professional Land Surveyors, the Board of Examiners of Landscape Architects, and the Joint Chairs Board. Duties include providing recommendations to the Board on the adequacy of applications and complaints and composing board correspondence to licensed professionals, professional associations, and residents of Maryland concerning the state statutes and board regulations and policies. Tasks include data entry, drafting letters, and responding to inquiries via phone and email. The Administrative Specialist also manages regular meetings for the three boards and is responsible for preparing all items to be presented to the boards including the agenda, minutes, applications, complaints, and other necessary items.

The Administrative Specialist reviews all applications for original licensure and reinstatement in accordance with board policy and prepares correspondence regarding approvals, denials, and inquiries as directed by the boards. Other tasks including drafting correspondence for the boards, maintaining a list of approved courses for continuing education credits for distribution to the licensees, and conducting CPC audits for the Board of Professional Land Surveyors and Landscape Architects. This position works directly with the Executive Director, Assistant Executive Director, and board members to efficiently and effectively manage the business and operation of the boards. 

This is an administrative position working with the Executive Director and Assistant Executive Director and other Design board Administrative Specialists to improve the effectiveness and efficiency of the board’s oversight of professionals to protect the public. In addition, this position is required to have a general understanding of every design board’s activity to provide administrative and managerial assistance as necessary or as assigned by the Assistant Executive Director and Executive Director. It involves daily interaction on the board’s behalf with professionals, licensees, the public, and professional groups involved in testing, accrediting, and monitoring professional conduct. 

The job responsibilities of this position are essential to the mission of the boards and the livelihoods of thousands of professionals in Maryland.

MINIMUM QUALIFICATIONS

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience drafting correspondence.

Experience with auditing continuing education credits. 

Experience reviewing applications and supporting documentation.

Experience processing reimbursements or expense vouchers.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Department of Labor/DUI) to determine whether any monies are owed to Department of Labor/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.


The paper application must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted. Incorrect application forms will not be accepted.


PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.


Completed applications, required documentation, and any required addendums may be mailed to:

 

Department of Labor Office of Administration

Attn: Tenisha Tunstall    22-002043-0075

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

 

For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov.


TTY Users: call via Maryland Relay


The MD State Application Form can be found online.

 

Department of Labor is an equal opportunity employer. It is the policy of Department of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




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