ADMINISTRATIVE SPECIALIST III

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

State Salary Grade: 12

211 Schilling Circle, Suite 100,

Independently performs a variety of complex administrative, fiscal, and budget duties for the Program Manager II that with stand Federal and State reviews and audit. Responsible for independently assisting with the management of service vendors, human resources, telecommunications, facilities and security at Disability Determination Services (DDS).

Independently prepares official correspondence to the State, Federal and private agencies pertaining to legal and fiscal matters; develops and maintains complex Excel spreadsheet reports for various budget and personnel matters. Maintains accurate files of reports, purchase orders, budgets, contracts and administrative correspondence. Prepares, monitors and maintains purchase requisitions for all service and maintenance contracts. Records, analyzes and monitors information into the Financial Management Information System (FMIS) account system. Compiles personnel data or time/leave hours for staff generating SSA-4514 report for SSA. Responsible for the agency’s telecommunication system including communicating to staff on telecommunication policies and procedures. Responsible for reporting facility issues and monitoring resolution progress. Controls and issues State photo identification access cards.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the completion of 60 credit hours at an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

• Experience preparing correspondence using Microsoft Word. 
• Experience with paying invoices and bills.
• Experience creating and maintaining spreadsheets. 
• Experience communicating with vendors and utility providers.

Conditional job offer and access to Social Security Administration’s (SSA’s) systems, data, information, and /or premises are contingent upon you passing the SSA suitability process.  A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials.

STATE OF MARYLAND BENEFITS

Applicants must complete the MD State Government on-line application for employment recruitment #22-002043-0060. The application must clearly demonstrate that the applicant meets the prerequisite minimum qualifications for the position. Please do not put "See Resume" in the job duties section of your application; your application will not be considered. Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.maryland.gov or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9394. Appropriate accommodations can be made for individuals with disabilities.