Introduction
The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. Applicants in pool will remain active for one year and be considered as opening occurs.
GRADE
11
LOCATION OF POSITION
10946 Golden West Drive, Hunt Valley, MD 21031
Main Purpose of Job
This position provides administrative and technical assistance to the Training and Education and Outreach (TE&O) Programs and the Operations Unit within Maryland Occupational Safety and Health (MOSH).
For TE&O duties, the position will be contributing to speaking engagements and in house training, and assisting Outreach Supervisor with administrative duties concerning trainees, and other training and education related administrative duties, etc. Support marketing efforts and organization duties in order to fulfill the mission of the agency to provide outreach and safety education to the public.
For the administrative and technical duties for Operations, this position will process and redact Maryland Public Information Act (MPIA) requests for the agency, including fatality and other highly sensitive cases, as well as assist in complaint processing and evaluation while assisting the public in the utilization of the agency's enforcement resources.
POSITION DUTIES
TE&O Duties
Maintain
office coverage in the front office by receiving and directing telephone
inquiries to appropriate personnel; and greeting and directing visitors.
Ensure
MOSH publications are adequately stocked and available for dissemination to
field staff, satellite offices and the general public. Set-up classrooms for
training, fill audiovisual and publication requests.
Enter
seminar registration confirmations, evaluations, and cancellations into the
database. Prepares for seminar by gathering instruction materials and finalizing the overall details of the
training course.
Assist trainers/instructors with updating
and revising power point presentations for public viewing.
Provide
technical and administrative assistance to MOSH trainers/instructors during
speaking engagements and in-house training.
Assists
Supervisor with administrative processes including but not limited to
monitoring leave calendar and auditing biweekly and monthly timesheets and
expense vouchers for accuracy, etc.
Operations Duties
Log and
process Maryland Public Information Act (MPIA) requests in accordance with
applicable regulations and Departmental policies. Ensures personally identifiable information
and other prohibited information is redacted on all MPIA requests and completed
within set time requirements.
Log,
verify, research, and process occupational safety and health complaints in
accordance with the Field Operations Manual and internal policies. Maintains strict confidentiality of employee complainants. Redirect complaints to appropriate agencies for issues that do not fall under the authority of MOSH.
Performs other duties as assigned by management.
MINIMUM QUALIFICATIONS
Experience: Three years of experience in administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience using Microsoft Office Suite, including Word, Excel and Power Point.
Experience using Google Docs to share Excel Spreadsheets and other documents
Experience performing administrative and secretarial duties including but not limited to drafting letters, data entry, maintaining confidential files, processing mail and receiving and assisting customers, etc.
SPECIAL REQUIREMENTS
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABO)R/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed o the eligible (employment) list for at least one year.
Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.
All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Applications that do not include a completed supplemental questionnaire will be considered incomplete and may be subject to disapproval.
BENEFITS
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to kim.allen-hubbard1@maryland.gov or contact me at 410-767-8653. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
TTY Users: call via Maryland Relay
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.
Completed applications, required documentation, and any required addendums may be mailed to:
DLLR Office of Human Resources
Attn: 22-001756-0058 (Administrative Specialist II KAH)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201
The MD State Application Form can be found online.
Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
