OFFICE SECRETARY II

***This recruitment is limited to current Frederick County Health Department employees only***

ASTD9

MDH Frederick County Health Department, Frederick, MD

This position answers and screens telephone calls for the Food Control Office, and disseminates information per caller’s request pertaining to routine office matters regarding the Food Control Office procedures and policies. This position will respond daily to email requests pertaining to Food Control issues, and to respond to public information requests. This position uses word processing/ computer to prepare all correspondence, e.g. letters, licenses, temporary food permits, memorandum, forms, news releases, food facility conference letters and meeting minutes and all other materials in rough draft. This position proofreads outgoing correspondence and reviews records for completeness and accuracy, This position opens, sorts, reads, and distributes incoming correspondence, and maintains the Food Control Office inspection reporting system using computer database. This position performs inspections and daily reports that are submitted by the EHS within the Food Control Office. This position compiles Food Control statistics from the EHS Daily Report and other sources and submits the form on a monthly basis or upon request, and ensures all paperwork has been completed and turned in by all EHS in the Food Control Office. This position will enter, update, verify and retrieve data using computer databases or spreadsheet software applications, and maintains the filing system for food service facilities and other Food Office related files which includes but is not limited to restaurants, markets, schools, nursing care facilities, camps, meat markets, day care facilities, alternative living units, special events, foodborne files, complaint logs, etc. This position compiles new files and prepares licenses for new establishments and ownership transfers. This position mails related correspondence and food licenses to the establishment in a timely fashion. This position prepares annual invoices and related correspondence for all Frederick County licensed food service facilities regarding their annual food licenses. This position maintains a computerized invoicing program regarding accounts receivable, and issues receipts and licenses to those establishments whose accounts have been paid. This position will issue reports for delinquent accounts after expiration date to the Food Control Office Program Manager along with Temporary Event Permits. This position prepares temporary event permits for community organizations and vendors participating in public events. This position procures complete, pertinent, and accurate information to assist the EHS in their evaluation of these temporary event permit applications. This position reviews and approves temporary event permits under the supervision and approval of the Food Control Office Program Manager. This position will complete front desk coverage as assigned by the Office Supervisor and otherwise as needed during normal working hours. This position completes other Food Office duties while maintaining front desk coverage such as responding to phone calls, answering emails, sorting paperwork from Food Office, reviewing and approving temporary event permits, etc. This position completes County forms for new EHS hires including computer logons, driving permissions, telephone requests and emergency contact lists. This position  assists with office ordering and inventory, and processes financial transactions, as needed.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

***This recruitment is limited to current Frederick County Health Department employees only***

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.