Procurement Officer Trainee

Do you want to work for an innovative team whose members thrive on accountability, professionalism, and customer satisfaction? Are you passionate about serving our citizens, solving issues, training, and development?  SDAT is looking for a Procurement staff member for our Procurement Dept with a positive attitude, willing and able to learn and professional verbal and written communication skills. Working on this team, you will learn entry level of professional work, for State agency positions, in the procurement of equipment, services, construction, supplies, information technology and other needs which must be obtained through the competitive procurement process, negotiated procurement process and other procurement methods.

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State Department of Assessment & Taxation (SDAT)

Director’s Office – Procurement Dept

300 W. Preston St, 6^th Floor

Baltimore, Maryland 21201

 

The main purpose of this position is to assist the Chief Financial Officer and the Procurement Officer II with the performance of daily Procurement and Finance duties. These responsibilities include procurement and purchasing activities for Finance and Administration Division for Local county Offices and headquarter Programs. Other duties relating to the Agency’s support and administrative operations including but not limited to budget, accounting, fleet management, building maintenance and physical inventory. These duties and functions are essential to the fulfillment of the agency’s mission and goals.

Responsible for the day-to-day services in the procurement of services and commodities agency-wide. Tasks shall include, but are not limited to the following:

Provide excellent customer service to SDAT staff members and vendors.

Assist in reviews, analyzes, and processes requisition requests for services and commodities in accordance with State Procurement guidelines and procedures.

Determines the appropriate procurement method for procuring goods and services such as credit card, check or Purchase orders, negotiated awards, competitive sealed bidding, competitive sealed proposal in accordance with State procurement laws and regulations.

Responsible for preparing agency purchase orders and blanket purchase orders using ADPICS in FMIS. 

Prepares and disseminates PORFPS (Purchase Orders Request for Proposals) via DOIT.

Prepare agency purchase orders against Statewide contracts for vehicle purchase, copiers, and other commodities.

Research and determine vendor quotes and proposals.

Enter Change orders in ADPICS as needed.

To ensure timely payments, review and process Program invoices not processed for payment by other DAT corporate credit card holders.

Assists the Agency Property Officer for Non-Sensitive equipment:

Maintains inventory records and control accounts for fixed assets, reconciling physical inventories to detail records and control accounts.

Initiates and coordinates actions to conduct physical inventories of state property. Works with Compliance Director and Property Officer for Sensitive Equipment to complete annual inventories and audits.

Implements internal inventory control procedures and makes recommendations for improvement.

Receives and reviews Excess Property Declarations (Form 950-9) completed by Unit Accountability Officers; facilitates removal of property after DGS approval.

Certifies in writing the completeness and accuracy of the agency’s physical inventories.

Conducts test audits of non-sensitive capital equipment.

Assists in the management of the Agency’s State vehicle fleet as Fleet Manager:

Assists in handling day-to-day operations which involve explaining regulations, policies and procedures and the applicability to different situations.

Assists in reviewing monthly mileage reports for completeness and accuracy, entering mileage into DBM’s Web Fleetmaster.

Obtain new vehicles registration, tags, etc., via MVA assist with auction disposal of old vehicles.

Compile data and assist with DAT’s reimbursement request to Comptroller’s Office for fuel taxes paid via State’s commercial Fuel vendor.

Assists the Agency’s Liaison Administrator in day-to-day building maintenance and employee parking activity issues. Maintains and coordinates leased and state-owned office space management activities (including office renovations and relocations, and parking leases).

Responds independently to all levels concerning budget, procurement and other administrative issues and inquires (both written and verbal) for information or questions of a broad nature (real and personal property, as well as general administration); composes correspondence for signature of management staff as appropriate.

Other duties as assigned by CFO or Procurement Officer II. 

Education:    A Bachelor’s degree from an accredited college or university.

Experience:  None.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

2. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required education. 

Must be able to work in Baltimore City.

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: SDAT - Office of Human Resources, 300 W. Preston St,  Rm. 511, Baltimore, Maryland 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

 

For questions regarding this recruitment, please contact the SDAT - Office of Human Resources, at

410-767-1137, MD TTY Relay Service 1-800-735-2258. 

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.