ADMINISTRATOR I

1800 Washington Boulevard, Ste. 330  

Baltimore, Maryland 21230

 

Manage, plans, directs, and monitor the agency’s 78 state owned vehicle fleet; institute effective preventive maintenance, repair, and VEIP inspections ensuring that maintenance schedule are met, cost-effective repairs are performed, and downtime is minimized. Assures timely and assertive responses to inspection findings, working closely with State of Maryland Fleet Management Unit. Resolve vendor and or service center issues, and conducts regular, periodic fleet audits for mileage and fuel. Telecommunications Reconcile phone bills for overage charges, usage; relay to assigned user to stay within allocated minutes. Receive, plan, prioritize telecom jobs/work orders; order replacement telecom equipment from Mitel and Verizon Business Solutions (cell phones and accessories). 

Facilities Management 

Directs and manage the check stock and spreadsheet of checks issued to Customer Resource Center Claims office and Finance Division for Lottery winners, and the agency’s working fund. Manage the signed documentation of checks issued to managers/supervisors of requesting department. Ensure the security of checks stored and secured in a locked file cabinet and secure room. Supervise the receipt of checks received in the mail (various mail couriers), and logged in receipt book; ensuring accuracy, fraud, and inconsistency to minimize written void receipts. Manage, review, reconcile and monitor (monthly) the Facilities Operations Department's 1.3 million budget. Monitor, review, and approve invoices and expenses for telecommunications, vehicles, furniture, postage, electricity, supplies and materials, and general operations (office and equipment maintenance and rentals. Contact vendor for any discrepancies or questionable charges. Work with the finance department to adjust any incorrect postings and coding errors to the budget, and provide the correct agency object code to be charged. Provide Department Director with a copy of the reconciled budget report with year-to-date expenses, outstanding payments, and available department budget balance. Create and maintain database and spreadsheet of division invoices, corporate card, and purchase orders. Manage, authorize, and supervise department procurement requests for all department purchases ensuring that they have the correct budget codes. Ensure front-line customer satisfaction by dealing professionally and effectively with all internal and external customers. 

Experience: Four years of experience in administrative staff or professional work. 

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education. 

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required education and experience.

Excellent written and verbal communication skills. 

Should have some knowledge of budget management, fleet management & Inventory management. 

The ability to multi-task in a fast-paced work environment. 

Knowledge of data base programs and spread sheets utilizing Microsoft Excel.

Maryland Lottery and Gaming Agency 

Attn: Tyrice Gorham 

Baltimore, MD 21230 

Office: 410-230-8840 or email: tyrice.gorham@maryland.gov 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.