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ADMINISTRATIVE OFFICER III

Recruitment #21-002247-0111

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Introduction

The Department of Labor, Board of Appeals is accepting applications from qualified candidates for the position of Administrative Officer III. All candidates must meet the minimum and selective qualifications during the time apply. The resulting eligible list will be maintained for one year after the closing date of the announcement.

GRADE

15

LOCATION OF POSITION

2800 West Patapsco Ave.
Baltimore, Maryland 21230

Main Purpose of Job

The main purpose of this position is to assist the Chairperson, Associate Members and Appeals Counsel in the paralegal/administrative duties necessary to prepare the cases that come before the Board of Appeals on appeal, as well as perform independent duties in this capacity.

POSITION DUTIES

Independently drafts for Board review and signature decisions in cases; Independently coordinates inter-agency transactions and act as liaison between the Office of the Attorney General and the Board of Appeals. Receives, interprets and expedites Orders sent to the Board from Circuit Court and other Courts. Prepares and recommends appropriate Orders for Board. Once these Orders are mailed, case file is updated. Confers with staff at the Attorney General’s office in order to exchange information. Maintains a file of memos and court decisions from the Attorney General’ office, and other legal documents, pamphlets and books for legal research purposes. Responsible for docketing cases. Responsible for granting/denying postponements of cases scheduled before the Board of Appeals and Special Examiner. Maintain a calendar of all Board hearings and Special Examiner hearings.  This includes keeping track of when briefs and reply briefs are due. Responsible for prioritizing and responding to case-related correspondence. Compose routine and important correspondence for the signature of the Governor and the Secretary for the Department of Labor, Licensing and Regulation as well as the Chairperson and the Appeals Counsel for the Board. Respond to telephone inquiries from internal and external customers, including the office of the Governor, the Secretary, legislators and DLLR staff. Prepare the necessary paperwork when appellants withdraw their appeal or when an appeal is dismissed. Conduct research request by Board Members or Appeals Counsel. Run computer reports regarding Board Precedent Decisions and open Board Hearing cases as needed.  Provide the Board Members and Appeals Counsel with relevant information obtained from the reports. Update and change MABS data when necessary. Update claimant information when necessary. Enter Circuit Court decision information when needed. Expedite case files and prepare Orders when cases have to be referred to the Office of Administrative Hearings (OAH) for hearing.  Coordinates and provides liaison with staff at OAH.  Cases are referred to OAH when there is a possible conflict with one of the parties in the case and the Board or Agency, or if the claimant is a former employee of DOL.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DOL/DUI) to determine whether any monies are owed to DLLR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendum may be mailed to:

DLLR Office of Human Resources
Attn: Kim Allen-Hubbard at 410-767-8653 or submit via email to kim.allen-hubbard1@maryland.gov    
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

TTY Users: call via Maryland Relay

Department of Labor, Licensing and Regulation is an equal opportunity employer. 

It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




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