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ADMINISTRATIVE SPECIALIST II

Recruitment #20-001756-0003

Introduction

This is a contractual (hourly) position with an annual renewal option available.

GRADE

11

LOCATION OF POSITION

1100 N. Eutaw Street, Baltimore, MD 21201

Main Purpose of Job

This position provides administrative support to the Safety Inspection Program by the timely processing and issuing of Citation and Notification of Penalty documents derived from inspections performed by the Safety Inspection staff.

POSITION DUTIES

Inputs source data into citations from source documents prepared by field inspectors; reviews citations for accuracy; and prepares citation for distribution to establishments.

Provide administrative support to Safety Inspection Unit by ensuring that the daily workflow of administrative responsibilities are performed according to established policies and procedures set forth by management.

Prepares weekly report of all citations prepared and mailed each week.

Performs other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience working with computers and software, such as Microsoft Office.

• Experience entering data into a database system.

• Experience providing customer service in-person and via telephone.

• Experience handling confidential information.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

***Please note all answers to the supplemental questionnaire must correspond to the information provided on your application to receive credit.***

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (on average 130 hours per month), may be eligible for subsidized health benefits coverage for themselves and their dependents.

As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance and life insurance, but will be responsible to pay the full premium for these benefits.  

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one (1) hour every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendum may be mailed to: DLLR Office of Human Resources

Attn: Felicia Ransome (Felicia.ransome@maryland.gov) 20-001756-0003

1100 N. Eutaw Street, Rm. 100

Baltimore, MD 21201 The MD

State Application Form can be found online

TTY Users: call via Maryland Relay

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.