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EXECUTIVE ASSOCIATE II

Assistant to the Deputy Superintendent for School Effectiveness

Recruitment #19-005052-0003

Introduction

***Promotional Opportunity Open to MSDE Employees Only ***

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. 

GRADE

State Salary Grade 15

Annual Salary Range: $43,669 - $69,505

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, Maryland 21201

Main Purpose of Job

This position is a Special Appointment position serving as the intermediary and executive administrative assistant to the Deputy State Superintendent for School Effectiveness responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols.

POSITION DUTIES

Serves as intermediary for the Deputy State Superintendent in overseeing operational details; establishes and maintains contact with agency executive associates and other staff; sustains direct oversight of scheduling and calendar logistics; completes and prepares documents for Deputy State Superintendent review-approval and signature; establishes and maintains  filing systems for records and documents; addresses and directs incoming correspondence and inquiries; reviews and tracks legislative details during the legislative session; develops forms, summaries, and presentations; requisitions supplies, reconciles credit card statements and expense accounts, and completes special assignments as directed.

MINIMUM QUALIFICATIONS

EDUCATION: Graduation from an accredited high school or possession of a high school equivalency certificate.

EXPERIENCE: Five years of progressively responsible experience providing administrative support to a senior or executive level manager.  One year of the above experience must have included Office Management. Relevant experience in a State or local government agency is a desirable.

Note: Completion of two years of study at an institution of higher education or possession of an Associate’s Degree in secretarial science or office technology is preferred.

SELECTIVE QUALIFICATIONS

Must be a Maryland State Department of Education Employee

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of principles and practices of office administration; knowledge of standard business English; extensive knowledge of Microsoft Word, Excel, and Power Point; knowledge of Google applications; ability to manage and coordinate multiple tasks and exercise sound judgment; skill in time management and personal organization; skill in preparing detailed and accurate documentation; ability to prioritize and respond to inquiries from internal staff, high level administrators, constituents, stakeholders and the general public; ability to follow instructions; ability to communicate effectively and establish and maintain effective working relationships in a team environment.

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and possible occasional travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. Must be willing to work on Saturdays on a rotating basis.

Conclusion

For immediate consideration please submit your application by November  22, 2019.

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

 The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position. *Recruitment for this position is limited to Maryland State Department of Education Employees ONLY.*  

Appropriate accommodations for individuals with disabilities are available upon request.

FURTHER INSTRUCTIONS

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org).  On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for Executive Associate II - Executive Assistant to the Deputy State Superintendent for School Effectiveness Position# 039390 (JobAps #19-005052-003). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

 



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