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MANAGEMENT ASSOCIATE

Recruitment #19-002650-0033

GRADE

13

LOCATION OF POSITION

Department of Juvenile Services- Headquarters

One Center Plaza

120 W. Fayette St.

Baltimore, MD 21201

Main Purpose of Job

This position performs administrative support for two DJS Executive Directors for Residential Services. This position communicates administrative decisions and policies and transmits directives from the Executive Directors to subordinate staff. The position composes correspondence, compiles and summarizes data for residential services. This position serves as the Human Resources liaison on behalf of the Executive Directors.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1.  Two years experience working with Microsoft Office Suite.

2.  Two years experience working for a senior level administrator or executive.

3.  Experience working with FMIS

4.  Experience reconciliating financial statements

5.  Ability to prioritize and multi-task effectively

6.  Ability to demonstrate teamwork.

7.  Flexibility in a busy environment.

8.  Strong time management, priority setting and problem-solving skills.

9.  Strong written and oral communication skills.

10. Ability to organize and manage executive schedules.

LIMITATIONS ON SELECTION

This recruitment is limited to current State of Maryland employees.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after the date.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as Qualified, Better Qualified, or Best Qualified.  Candidates shall be certified to the eligible list for a period of one year.  This list will be used by the DJS hiring agency to select employees. 

If you have completed education outside the US, you will need to provide proof of the equivalent American education as determined by a foreign credential evaluation service. 

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.   A paper application may be mailed to the address below or faxed to the fax number below.  If you choose fax or regular mail you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.   Resumes will not be accepted in lieu of completing the online application or paper application.   Applications must be received by the closing date no postmarks will be accepted.  Incorrect application forms will not be accepted:

Maryland Department of Juvenile Services

OHR-Recruitment and Examination Unit

One Center Plaza

120 W. Fayette St.

Baltimore, MD  21201

Attn:  Bonnie Smith

Fax Number 410-333-4188

TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other state agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov.  Include the Recruitment Number that is located at the top of the bulletin.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country.  Veterans are welcome to apply for all current recruitments.