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Administrative Assistant I

Recruitment #19-002572-0055


This position is limited to current employees of the Maryland Department of Health's Prevention and Health Promotion Administration only. 




MDH/Prevention and Health Promotion Administration, Center for Client Services (MADAP), Baltimore, Maryland

Main Purpose of Job

The Center for MADAP (Maryland AIDS Drug Assistance Program) is the service unit within the Prevention and Health Promotion Administration (PHPA)'s Infectious Disease Prevention and Health Services Bureau. The Center's programs provide essential HIV medication, insurance premium assistance and HIV wrap-around services to eligible Marylanders with HIV/AIDS. MADAP provides access to medications for eligible people living with HIV/AIDS. MADAP Plus assists clients by paying their health insurance premiums, thus providing access to inpatient and outpatient health care, as well as prescription coverage.

This position will provide secretarial and program assistance support to the Chief and Deputy Chiefs of the Center. This position will interact with MADAP clients, HIV Case Managers and other staff from public and private health care organizations. This position will also provide critical administrative support for the smooth operations of both MADAP and MADAP Plus, in order to fulfill the Administration's mission and mandates.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience performing secretarial work or clerical work involving typing duties.


1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted, at the rate of thirty credits for one year of experience, for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Non-Commissioned Officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Administrative Support field of work, on a year-for-year basis, for the required experience.


The desired candidate should have customer service experience, as well as experience handling and overseeing confidential information. He/she should also have professional experience in health or social services, along with community-based programs.


This position is limited to current employees of the Maryland Department of Health's Prevention and Health Promotion Administration only.


A demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.


Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.



Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.