Skip to Main Content

Powered by JobAps



Recruitment #19-002043-0052


The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Administrative Specialist III (Support Specialist) in the Academic Affairs – Collegiate Unit.  

This is a Contractual position which serves at the pleasure of the Appointing Authority.




6 N. Liberty Street, 10th Fl., Baltimore, Maryland  21201


The Administrative Specialist III serves as the Support Specialist and provides contractual skilled level services to the Maryland Higher Education Commission (MHEC) in the Office of Academic Affairs -Collegiate Unit, and reports to the Associate Director of Collegiate Affairs. The position will provide administrative and project support services including the initial review and coordination of the out-of-state online registration and management of the online registration and other Academic Affairs databases. The position will include administration of National Council for State Authorization Reciprocity Agreement (NC-SARA), the Southern Regional Education Board's (SREB) Academic Common Market (ACM), and the religious exempt processes. The position also provides administrative support at meeting, for closed schools and website updates.

 The position frequently requires that independent judgment be exercised without supervision. Additionally, extensive knowledge of office management methods, some knowledge of higher education administration, and ability to plan and organize are vital to the success of this position.


Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.


1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.


Experience in higher education setting within a public or private institution.

Experience with databases


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.


For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


COVER LETTER and RESUME REQUIRED with online application and can be uploaded as an attachment under the Resume Tab of the online application.  Please combine all documents together as ONE attachment (resume, degree, etc.).  

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:  

Department of Budget and Management       

Recruitment and Examination Division

301 W. Preston Street  Room 602

Baltimore, Maryland  21201

Recruitment #19-002043-0052

For questions regarding this recruitment, please contact Jesse Filamor at 410-767-4921 or or 410-767-4850, MD TTY Relay Service 1-800-735-2258. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).