ADMINISTRATIVE SPECIALIST III
Program Approval and Assessment Assistant
Recruitment #18-006118-0005
Department | MSDE - Division of Certification and Accreditation |
---|---|
Date Opened | 7/6/2018 07:00:00 AM |
Filing Deadline | 7/20/2018 07:00:00 AM |
Salary | $34,390.00 - $54,186.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
Nancy S. Grasmick Building
200 West Baltimore Street
Baltimore, Maryland 21201
Main Purpose of Job
POSITION DUTIES
- Provides administrative assistance and support to the Director and Specialists in the Program Approval and Assessment Branch including: coordination of the mail, calendars, telephone, and email requests and determination of the appropriate course of action for responses. Preparation of correspondence entailing a wide knowledge of the Division's Branch's procedures, functions, and policies for the review and signature of the Director and Specialists as well as the compilation and dissemination of technical assistance and professional development meetings and materials. Initial review and ongoing maintenance of the Continuing Professional Development Directory.
- Independently responsible for providing a diverse and extensive number of internal and external callers with complex information based on a thorough knowledge of the laws and regulations that pertain to the program approval requirements of teacher preparation programs, both Maryland Approved Programs and Maryland Alternative Preparation Programs, including Institutions of Higher Education, 2 year community colleges, 4 year colleges, and the general public.
- Prepares and formats all data for State and National reports including but not limited to the federal Higher Education Act of 1998, Title II: Teacher Accountability, Maryland Teacher Staffing Report and all legislatively mandated reports as required by the Assistant State Superintendent. These responsibilities include assisting with all data collection and correspondence associated with each report. This reporting, if not done on time, can result in heavy fines being incurred by Institutions of Higher Education.
- Independently processes Division mail including the completion of all certification fess for deposit, scanning, and data entry.
MINIMUM QUALIFICATIONS
EDUCATION: Possession of a Bachelor's Degree from an accredited college or university.
EXPERIENCE: Five years of experience in administrative or professional work.
SELECTIVE QUALIFICATIONS
Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.
One year of advanced proficiency in Microsoft Office Suite (specifically in Excel) experience
DESIRED OR PREFERRED QUALIFICATIONS
The following qualifications are preferred, not required:
- Experience with Microsoft Office Suite
- Experience with financial record keeping
- Experience in editing documents
LIMITATIONS ON SELECTION
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Administrative Specialist III- [JobAps#: 18-006118-0005]). We will not consider information submitted after the closing date of this announcement.
Resumes will NOT be accepted in lieu of completing the online or paper application.
ONLINE APPLICATIONS ARE HIGHLY RECOMMENDED, however a paper application may be submitted to:
Maryland State Department of Education
Office of Human Resources
C/o Marcia Cooper-Stokes
200 West Baltimore Street
Baltimore, Maryland 21201
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.
Appropriate accommodations for individuals with disabilities are available upon request.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.