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ADMINISTRATIVE AIDE

Recruitment #18-002572-0034

GRADE

11

LOCATION OF POSITION

Department of Juvenile Services
Upper Marlboro Office
1100 Mercantile Lane, Suite 120
Largo, MD 20774

Main Purpose of Job

The Administrative Aide provides secretarial support to the Assistant Regional Director for Metro Region and the Unit Supervisors. This position answers and screens telephone call and provides information to callers and visitors. The incumbent will also be responsible for preparing statistical reports, transcribing incoming and proofreading outgoing correspondences, sorting and distributing all incoming mail, and organizing and preparing materials for conferences, meetings, seminars, etc. This position will supervise assigned office professionals.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. At least two years’ experience working for a senior level administrator or executive.
2. Experience planning and supervising the work of employees.
3. Strong written and oral communication skills.
4. Ability to prioritize and multi-task effectively.
5. Flexibility in a busy environment.
6. Strong time management, priority setting and problem-solving skills.

LIMITATIONS ON SELECTION

This recruitment is limited to current State of Maryland employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged. TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov Include the Recruitment Title/Number that is located at the top of the bulletin.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.