ADMINISTRATIVE SPECIALIST II

11

1100 N. Eutaw Street, 6^th Floor, Baltimore, MD 21201

Provides administrative support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by managing the coordination of inspections and investigations pertaining to elevator units and related equipment operating at various sites throughout the state, ensuring that these devices are being operated, maintained, and repaired in accordance with the Annotated Code of Maryland, COMAR regulations, referenced codes, standards, and criteria throughout a comprehensive review and analysis of inspection reports submitted.

Provides administrative staff support to the Program Manager and Chief Inspectors by providing updated information to business owners and the public regarding elevator, boiler, pressure vessel, and amusement ride safety, the laws and regulations and departmental procedures and policies.  Respond to inquiries from the public, identifying, and resolving problems.  Receives and processes all expense vouchers for the unit.  Collects and records inspector fleet sheets and enters pertinent information into mileage database.  Processes re-registration forms, invoices, citation warnings, and prepares them for mailing.  Opens, reads, and distributes all incoming mail.  Is the primary receiver of payments and initiates payment process by following inter unit procedures to ensure compliance with all cash handling policies.

Provides support with updates and maintenance assuring the most current information for owners and contacts in JO database files.Provides back-up support for clerical staff in their absences.

Provides administrative staff support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by assisting in developing and implementing new and revised policy, procedures, and processes consistent with departmental goals.

Conducts research and investigations compiling data used in compliance cases.  Reviewing case files independently, determining if citation is appropriate for issuing.

Performs other duties as assigned by management. 

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

Six months experience in Data Entry

Experience working within a regulatory and codified environment; reviewing, researching, and applying standards and regulations; report writing experience, and excellent proofreading skills.

Excellent verbal, analytical, organizational and written skills.

Excellent computer skills specifically with MS Office Suite preferred.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

STATE OF MARYLAND BENEFITS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email Felicia.ransome@maryland.gov  or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 18-001756-0002 (Admin Spec II/DLI)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.