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SERVICES SPECIALIST

Recruitment #18-000916-0015

GRADE

09

LOCATION OF POSITION

Department of Human Services

Anne Arundel County Department of Social Services

Central Services Unit

80 West St.

Annapolis MD 21401

Main Purpose of Job

Incumbent will be responsible for maintaining the mail room and supply. Maintaining the agency asset management inventory. Monitor and maintain agency vehicles and recycling program. Act as a maintenance liaison. Assist with security activities to include special events. Mail and Supply: Receives and distributes deliveries to various locations within the agency. Maintain agency vehicles and recycling programs. Order, receive, and distribute supplies requested by agency staff. Daily process incoming and outgoing mail using postage equipments. Handle all special mail promptly and accurately. Handle special deliveries from FedEx, UPS, and the US Postal Service promptly and accurately. Provide coverage to main HQ office when requested. Receives and distributes payroll checks. Secure undeliverable checks. Provide customer service to both internal and external customers that meet or exceeds the standards set by the Department. Correctly log-in, process and deliver incoming checks to the Finance Office on a daily basis. Maintain an organized fully stocked supply room. Central Services: Maintain office supplies and Inventory Data. Maintain supply room and mail postal services equipments. Maintain and inventory Excess Property Disposals (EPD). Inventory building equipment and furniture. Assemble equipments. Repair broken equipments if applicable. Assist with space reorganization. Monitor and maintain copiers usage and supplies. Occasional visit to main office as needed. Building: Maintain awareness of physical condition of the agency and work areas. Report all problems to Central Service Officer/ Facilities Manager. Follows up on corrections, repairs, and cleaning with DGS Facility Management as needed. Assist supervisor with administrative tasks Building: Maintain awareness of physical condition of the agency areas. Report all problems to Central Service Officer/ Facilities Manager. Follows up on corrections, repairs, and cleaning with DGS Facility Management as needed. Assist with emergency shelters to include manning and assisting residents to file assistance for FEMA or State programs

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years experience in general services functions, office administration activities or in the receiving, storing, issuance, purchase or requisition of equipment, materials, and parts and supplies.

Note:

1. Additional experience as stated above may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in logistics specialist classifications or administrative support specialty codes in the logistics field of work, on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

1. One year experience using Microsoft Office Word and Excel.

2. One year experience Customer service skills.

3. One year experience working in the Mail Room.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 137, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date.  Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-0882.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have any questions concerning the recruitment process for this position, please call 410-767-7414.    

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. 

People with disabilities and bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.