State of Maryland

A Clerk IV Exec Dept is advanced level work performing clerical duties at the Executive Department which are clear-cut and typically found in office settings such as filing, photocopying, scanning, posting data, stamping and sorting mail and other materials and directing telephone calls and visitors. Employees in this classification do not supervise.

Employees in this classification receive general supervision from an Office Supervisor or other clerical or administrative supervisor.

Files reports, records, forms and other material according to office procedures;

Retrieves and assembles material from files and other sources for the supervisor's review and use; Updates and maintains logs, schedules, rosters, records and lists;

Opens, stamps, sorts and distributes incoming mail and prepares material for outgoing mail;

Greets and directs office visitors to appropriate individuals;

Copies or scans various materials;

Answers telephone calls in order to take messages, transfer calls to appropriate parties and provide routine information;

Completes and forwards form letters to provide or request information;

Enters, retrieves and updates information using computer software applications;

May maintain routine statistical and numerical records requiring basic arithmetic computations;

May operate a postage meter and other mailroom equipment and keep records of their use;

May order, receive and distribute office supplies and materials;

May type correspondence, reports, schedules and other material using a typewriter, computer or word processor;

Performs other related duties.

A Class Description provides information about the Nature of Work, Examples of Work and General Requirements for a classification in the Management Service or a classification in the Skilled or Professional Service in which all positions have been designated Special Appointments. Required Knowledge, Skills, and Abilities; Minimum Education and Experience Requirements; Special Requirements; and recruitment and testing procedures are set by the using agency.

Class descriptions broadly define groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.