State of Maryland

A Docket Clerk is the full performance level of specialized clerical work which involves scheduling and docketing the full range of administrative hearings for the Office of Administrative Hearings.  Employees in this classification do not supervise other positions.

Employees in this classification receive general supervision from a Deputy Clerk.

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

A Docket Clerk is differentiated from Docket Clerk Senior in that Docket Clerk performs the full range of duties and responsibilities under general supervision while the Docket Clerk Senior either assigns, reviews and approves the work of and trains Docket Clerks or serves as a back-up clerk in at least one work area other than their assigned unit.

Reviews incoming transmittals and hearing requests for completeness, accuracy and type of case in order to begin scheduling hearings;

Enters new cases into a case management system, assigns a case number and sets up a file;

Receives schedules showing the type of cases to be heard on assigned days;

Contacts participant attorneys and other parties to determine dates available in order to schedule hearings;

Schedules cases to be heard at appropriate dates, times and locations; T

Types case information into a computerized system in order to generate hearings notices and other documents;

Prepares summonses and proofreads hearings notices prior to being mailed;

Notifies all parties by telephone or mail of changes in scheduling, such as postponements, cancellations and reschedules;

Answers inquiries from the general public and attorneys regarding hearing and scheduling procedures; Assembles cases and case files by the assigned date and location to be collected daily by assigned Administrative Law Judge;

May grant postponements in accordance with established procedures;

Performs other related duties.

Knowledge of procedures required for scheduling various types of administrative hearings;

Knowledge of office practices, procedures and equipment;

Ability to enter data into a computerized case management system with accuracy;

Ability to follow instructions;

Ability to communicate effectively;

Ability to operate a computerized casetracking system;

Ability to work effectively with the public and co-workers;

Ability to work effectively in a fast-paced and detail-oriented environment.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience scheduling and docketing a variety of administrative hearings or court cases.

Notes:

1. Candidates may substitute additional experience in scheduling and docketing hearings on a year-for-year basis for up to three years of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in the law clerk classification or law clerk specialty codes in the law clerk field of work on a year-for-year basis for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit as indicated by the designation of S (supervisor), M (manager), T (agency head), U (Board or Commission member), W (student), X (Used by agency or excluded by executive order), or Z (confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and therefore, all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation.   An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.