State of Maryland

8

SKILLED SERVICE     BARGAINING UNIT: X     OVERTIME ELIGIBLE

A Docket Clerk Trainee is the entry level of specialized clerical work which involves scheduling and docketing the full range of administrative hearings for the Office of Administrative Hearings. Employees in this classification do not supervise other positions.

Employees in this classification receive close supervision from a Deputy Clerk.

Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Docket Clerk Trainee and Docket Clerk are differentiated on the basis of the degree of supervisory control exercised by the supervisor over these employees. The Dock Clerk Trainee learns to perform duties under close supervision while the Docket Clerk performs the full range of duties and responsibilities under general supervision.

Learns to review incoming transmittals and hearing requests for completeness, accuracy, and type of case in order to begin scheduling hearings;

Learns to enter new cases into a case management system, assigns a case number, and sets up a file;

Learns to receive schedules showing the type of cases to be heard on assigned days;

Learns to contact participant attorneys and other parties to determine dates available in order to schedule hearings;

Learns to schedule cases to be heard at appropriate dates, times, and locations;

Learns to type case information into a computerized system in order to generate hearings notices and other documents;

Learns to prepare summonses and proofread hearings notices prior to being mailed;

Learns to notify all parties by telephone or mail of changes in scheduling, such as postponements, cancellations, and reschedules;

Learns to answer inquiries from the general public and attorneys regarding hearing and scheduling procedures; Assembles cases and case files by the assigned date and location to be collected daily by
the assigned Administrative Law Judge;

Learns to grant postponements in accordance with established procedures;

Learns to Perform other related duties.

Knowledge of procedures required for scheduling various types of administrative hearings;

Knowledge of office practices, procedures, and equipment;

Ability to enter data into a computerized case management system with accuracy;

Ability to follow instructions;

Ability to communicate effectively;

Ability to operate a computerized case tracking system;

Ability to work effectively with the public and co-workers;

Ability to work effectively in a fast-paced and detail-oriented environment.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: None.

Notes: Candidates may substitute additional experience in scheduling and docketing hearings on a year-for-year basis for up to three years of the required education.

NOT APPLICABLE

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System. All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit as indicated by the designation of S (supervisor), M (manager), T (agency head), U (Board or Commission member), W (student), X (Used by agency or excluded by executive order), or Z (confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining. Additionally, certain executive branch agencies are exempt from collective bargaining and therefore, all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation.   An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.

May 24, 2023

Director, Division of Classification and Salary