- Hourly / - BiWeekly /
- Monthly / $61,725.00-$99,103.00 Yearly
Administrator I - VII encompasses the full performance to second line managerial levels of administrative staff work related to the administration of departmental policy and overseeing or coordinating agency operations or functioning as a special assistant to an executive. Employees engaged in overseeing or coordinating agency operations are responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency. Employees functioning as special assistants to departmental executives are responsible for program or project review, development, evaluation and coordination. Employees overseeing or coordinating agency operations generally supervise staff which may be comprised of professional, technical, administrative or clerical workers.
Employees receive managerial supervision from a higher-level administrator or executive.
Position allocation within the series is determined on the basis of relative job evaluation among similarly functioning positions. The job evaluation factors include: qualifications; nature and purpose of personal contacts; nature of recommendations, commitments, decisions, and conclusions; creative thought; responsibility for planning; responsibility for administration; and nature of supervision received.
Administrator IV – VII are differentiated from Program Manager I – IV in that Program Manager I – IV are responsible for one or more agency-specific programs, including the supervision of staff and responsibility for a budget. Administrator IV – VII are differentiated from Administrative Program Manager I – IV in that Administrative Program Manager I – IV are responsible for one or more program functions found in various agencies, such as public information or directors of administration, including the supervision of staff and responsibility for a budget.
When functioning as administrators overseeing or coordinating agency operations:
Directs or assists in the direction of the daily operations of a unit or division;
Plans, organizes and supervises the work of subordinate staff, which may include professional, technical, administrative or clerical workers;
Evaluates efficiency of operations and develops, revises and recommends new policies, standards, and workflow procedures, using new technology where appropriate;
Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division;
Implements new regulations and policies as directed by upper management;
Sets goals and deadlines and oversees the workflow of the unit;
Coordinates workflow with administrators of other units in areas of work spanning multiple units;
Coordinates leave and staff coverage of unit or division;
Performs other related duties.
When functioning as special assistants to executives:
Researches and compiles information as directed by the executive and may recommend innovative ideas or methods of doing business;
Reviews, evaluates and assists in the development of agency policies and programs;
Promotes the work of the agency through frequent contact with interested groups and individuals;
Makes recommendations to upper management and executives concerning new or revised legislation affecting the agency;
Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency;
May work on sensitive and confidential projects requiring discretion and judgment in the release of information;
May act as the representative of the executive in meetings and conferences;
May act as a liaison between the executive and agency units;
May act as team leader for special projects;
Performs other related duties.
Knowledge of the principles, practices and procedures of business and public administration;
Knowledge of standard office management methods;
Knowledge of organizational structure, staffing patterns and administrative controls;
Ability to plan, organize and direct the work of others;
Ability to present recommendations clearly and concisely;
Ability to exercise judgment and discretion in applying and interpreting departmental policies, laws, rules, regulations and procedures;
Ability to communicate effectively with co-workers, staff of other agencies and the general public;
Ability to maintain confidentiality of sensitive information.
Education: A Bachelor's degree from an accredited college or university.
Experience: Six years of experience in administrative staff or professional work. Two years of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.