State of Maryland

An Office Appliance Clerk II is the full performance level of work operating, adjusting and maintaining a variety of production equipment used in mail or print shop operations. Employees in this classification do not supervise other Office Appliance Clerks.

Employees in this classification receive general supervision from a mail room or print shop supervisor or other supervisory position. The work may require the use of protective equipment such as goggles and gloves when using chemicals. The work may require moving boxes of completed work weighing in excess of 50 pounds.

Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.

The Office Appliance Clerk I and the Office Appliance Clerk II are differentiated on the basis of the degree of supervisory control exercised by the supervisor over these employees.  The Office Appliance Clerk I performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duties being performed, while the Office Appliance Clerk II performs the full range of duties and responsibilities under general supervision.  

Operates, adjusts and maintains production equipment such as copiers, duplicators, collators, paper cutters, binders, shrink wrappers, paper drillers, padding pressers, paper folders, saddle stitchers, readers or densimeters;

Adjusts equipment to meet specific assignment requirements;

Removes staples, clips and creases from documents in preparation for copying;

Examines work in progress to meet production standards and ensure quality and accuracy;

Contacts agency employees to clarify job requirements;

Maintains logs of equipment, work volume and time taken to complete work so that requesting agencies may be billed;

Maintains inventory of supplies and notifies supervisor of low stock levels;

Packs and labels completed work and notifies agency employees of completed work;

Telephones repair persons concerning equipment problems;

May train and provide guidance to community service workers, hospital patients or students in the operation of production equipment;

Performs other related duties

Knowledge of the safe and proper use, adjustment and maintenance of production equipment used in mail rooms or print shops;

Skill in the application of techniques, methods, materials and equipment used for mailing, duplicating or printing;

Skill in performing basic arithmetic computations;

Skill in maintaining records and logs to document work production and inventory;

Skill in adjusting equipment to meet production needs;

Ability to understand and apply operating and maintenance instructions for production equipment;

Ability to comprehend and follow directions;

Ability to train and provide guidance to community service workers, hospital patients or students in the operation of production equipment.

Education: Completion of eighth grade.

Experience: One year operating, adjusting and maintaining production equipment used in mail room or print shop.

Notes: 

1. Additional experience as described above may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Supply and Logistics classifications or Maintenance, Repair or Unit Supply Specialist specialty codes in the office equipment repair field of work on a year-for-year basis for the required experience. 

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.  

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are in Skilled Service positions.  Some positions in Skilled Service may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is assigned to Bargaining Unit B, Administrative, Technical and Clerical classes.  As provided by State Personnel and Pensions Article 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are exempt from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.  

Employees in this classification are eligible to receive overtime compensation.  An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.  

This classification is one level in a Non-Competitive Promotion (NCP) series.  NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series.  In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification.