State of Maryland

ELECTION ADMINISTRATIVE ASSISTANT II (#001485)

- Hourly / - BiWeekly /
- Monthly / $32,498.00-$50,881.00 Yearly


GRADE

9990

NATURE OF WORK

An Election Administrative Assistant II is the lead or advanced level of administrative support work related to a variety of technical or secretarial services in a local election office. Employees working in the technical areas perform administrative functions not involving policy decisions but requiring a thorough knowledge of the specific function performed. Employees perform a variety of complex secretarial duties requiring a thorough knowledge of election laws, rules and procedures. Employees in this classification supervise Election Clerks and other support staff.

Employees receive general supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion, and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools, nursing homes or other facilities to register voters or provide related services. Employees may be required to work evenings and weekends, particularly prior to and following an election.

The Election Administrative Assistant II is differentiated from the Election Administrative Assistant I in that the Election Administrative Assistant II provides the full range of supervision to Election Clerks and other support staff in a particular area or performs advanced level duties independently.

EXAMPLES OF WORK

Provides secretarial support to the Election Director, Election Deputy Director and other designated administrative staff; 

Supervises Election Clerks and other support staff engaged in processing and maintaining voter records and applying election laws, rules and procedures to work problems;

Trains Election Clerks and other support staff in the full range of specialized clerical work in a local election office;

Recruits election officials needed to staff polling places, organizes required training sessions and implements and revises policies and procedures related to judge recruitment;

Composes correspondence dealing with routine and occasionally complex subject matter;

Maintains important or confidential records, including office records of employees’ work schedules, expense accounts and office supplies;

Purchases and inventories supplies;

Reviews reports and summarizes information to facilitate review by the Election Director or Deputy Election Director or other designated administrative staff;

Compiles and maintains statistics;

Accepts and processes candidate and committee filings;

Answers inquiries regarding election procedures in person, by telephone, by email and U.S. mail;

Registers voters at local election office and outside facilities, completes registration forms and assigns voter district and precinct;

Assists in reprecincting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations;

May supervise a particular area such as absentee ballots or change department;

May assist in preparation of the annual budget;

May develop and modify office procedures in order to facilitate work flow;

May prepare election calendars;

Performs other related duties.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of State election laws, statutes and ordinances;

Knowledge of Maryland State primary and general election procedures for federal, State and municipal elections;

Knowledge of business office practices and procedures;

Skill in word processing, personal computer and other office automation equipment and applicable software applications;

Skill in maintaining accurate and detailed records;

Skill in maintaining workflow despite frequent interruptions and changing priorities;

Ability to communicate effectively and tactfully with the general public,

State officials, candidates and co-workers;

Ability to use independent judgment in applying and explaining election laws, rules and procedures;

Ability to meet time sensitive deadlines and demands.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience applying election laws, rules and procedures in a local board of election office.

Notes:

1. Specialized clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of one year for each six months of the required election office experience. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. General clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of two years for each six months of the required election office experience. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. College courses from an accredited college or university may be substituted for the required experience at the rate of 30 credit hours for one year of experience.

4. Additional experience applying election laws, rules and procedures in a local election office may be substituted for the required education on a year-for-year basis.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

None.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d).

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

ACKNOWLEDGEMENTS

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Date Revised

May 15 2003 12:00AM

Approved By

Director, Division of Classification and Salary

CLASS: 001485; EST: ; REV: 5/15/2003;

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