State of Maryland

ELECTION CLERK LEAD/ADVANCED (#001481)

- Hourly / - BiWeekly /
- Monthly / $30,611.00-$47,791.00 Yearly


GRADE

9990

NATURE OF WORK

An Election Clerk Lead/Advanced is the lead or advanced level of specialized clerical work in a local election office or the primary support to an Election Director in a small local office. Employees process and maintain voter records and apply election laws, rules, and procedures to work problems. An Election Clerk Advanced does not supervise but may provide training and guidance to Election Clerk Is, IIs and IIIs and other designated support staff.

An Election Clerk Lead does not perform the full range of supervisory duties but assigns, trains and reviews the work of Election Clerks and other support staff. Employees in this classification receive general supervision from an Election Supervisor, Election Deputy Director or Election Director. The work may require travel to schools, nursing homes or other facilities to register voters or provide related services. Employees may be required to work evenings and weekends, particularly prior to and following an election.

The Election Clerk Lead/Advanced is differentiated from Election Clerk III in that Election Clerk III has no lead or advanced duties. An Election Clerk Lead Advanced acts as a lead worker, is the primary assistant to an Election Director in a very small office or performs advanced duties as defined below. The Election Clerk Lead/Advanced is differentiated from the Election Clerk Supervisor I in that the Election Clerk Supervisor I provides the full range of supervision to Election Clerks and other support staff.

EXAMPLES OF WORK

Performs the full range of specialized clerical work in a local election office;

Registers voters at local election offices and outside facilities, completes registration forms and assigns voter district and precinct;

Checks voters’ records for possible duplication and maintains records by updating addresses and names, districts and precincts and reassigning precincts as required by precinct splitting;

Processes absentee ballot applications, issues ballots to qualified voters, receives completed ballots and secures ballots;

Notifies voters of changes;

Enters information into automated and manual records and maintains filing systems;

Compiles and maintains statistics;

Answers inquiries regarding election procedures in person, by telephone, by U.S. mail and electronic mail;

May assist the Election Director or the Election Deputy Director in reprecincting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations;

When assigned as lead worker, assigns work to Election Clerks and other support staff, reviews work for accuracy and completeness, and trains Election Clerks and other clerical staff in election laws, regulations, policies and procedures;

When assigned as primary support in a very small office, performs backup duties for the Election Director as required; When assigned as advanced worker, performs higher-level election duties such as the following: Uses knowledge of the Election Law Article of the Annotated Code of Maryland, the Code of Maryland Regulations and the Federal Voting Assistance Program to implement, manage and revise all phases of absentee voting policies and procedures;

Recruits election officials needed to staff polling places, organizes required training sessions, and implements and revises policies and procedures related to judge recruitment;

Accepts and processes candidate and committee filings;

Assists in coordinating census activities in conjunction with the Maryland Office of Planning in order to define boundaries for redistricting and reprecincting and to assure an accurate street database;

Oversees the implementation and maintenance of polling place accessibility in accordance with the Americans with Disabilities Act and State policies and guidelines;

Maintains current knowledge of the National Voter Registration Act and all related regulations for the purpose of managing all phases of the Act, including the category of Inactive Voters;

May prepare election calendar;

May purchase and inventory supplies;

Performs other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of State election laws, statutes and ordinances;

Knowledge of Maryland State primary and general election procedures for federal, State and municipal elections;

 Knowledge of business office practices and procedures;

Skill in maintaining accurate and detailed records;

Skill in maintaining workflow despite frequent interruptions and changing priorities;

Ability to use word processing, personal computer and other office automation equipment and applicable software applications;

Ability to communicate effectively and tactfully with the general public, State officials, candidates and co-workers;

Ability to use independent judgment in applying and explaining election laws, rules and procedures;

Ability to meet time sensitive deadlines and demands.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience applying election laws, rules and procedures in a local board of election office.

Notes:

1. Specialized clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of one year for each six months of the required election office experience. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. General clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of two years for each six months of the required election office experience. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. Thirty college credits from an accredited college or university may be substituted for the required experience.

4. Additional experience applying election laws, rules and procedures in a local election office may be substituted for the required education on a year-for-year basis.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

None.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d).

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

ACKNOWLEDGEMENTS

. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d). 2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

Date Revised

May 15 2003 12:00AM

Approved By

Director, Division of Classification and Salary

CLASS: 001481; EST: ; REV: 5/15/2003;

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