State of Maryland

DGS PROCUREMENT OFFICER MANAGER (#001091)

- Hourly / - BiWeekly /
- Monthly / $78,503.00-$126,047.00 Yearly


GRADE

24

NATURE OF WORK

A DGS Procurement Officer Manager is the managerial level of work within the Department of General Services procuring equipment, services, construction, supplies, information technology and other needs, which must be obtained through the competitive or negotiated procurement process. Employees in this classification are responsible for soliciting, evaluating, negotiating and awarding statewide contracts, according to State procurement laws, procedures and regulations, as well as maintaining contracts by assuring compliance with terms and conditions. Employees in this classification must also monitor, review and audit procurements of other State agencies. Employees in this classification supervise DGS Procurement Officer Supervisors. Employees in this classification regularly give guidance and direction to Agency Procurement Specialists and support staff.

Employees in this classification receive managerial supervision from a higher-level procurement administrator or other designated administrator.

EXAMPLES OF WORK

Plans, directs and administers procurement operations of a DGS procurement office in accordance with applicable laws, rules, regulations, policies and procedures and enforces proper application of same;

Plans, coordinates, supervises and evaluates the work of DGS Procurement Officers Supervisors;

Assesses DGS procurement operations and identifies activities that require greater monitoring or control and develops and implements corrective actions as required;

Provides instruction, direction and guidance to contract and procurement personnel statewide in all aspects of the procurement process by attending agency pre-bid or pre-proposal conferences, meeting with agency procurement staff to discuss results of procurement analyses and conducting formal and informal training for agency procurement staff in State procurement laws, regulations, policies and procedures;

Assists with and manages statewide contracts after award;

Reviews, analyzes and approves contract documents from other State agency procurement personnel for content and format, to ensure adherence to State procurement laws, regulations, policies and procedures, and to prevent duplicate and unnecessary procurements;

Determines basis for awards and evaluation criteria;

Develops contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, equipment, real estate, construction, indefinite quantity contracts, facilities maintenance and commodities;

Manages statewide indefinite quantity contracts;

Conducts pre-bid and pre-proposal conferences and site inspections, explains procurement requirements;

Establishes procurement procedures, and schedules, participates in, and conducts offerors’ discussions and contract negotiations;

Examines bid proposals to determine issues of responsiveness and responsibility and the need for additional information;

Conducts bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards;

Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award;

Assists with or conducts debriefings;

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements;

Researches materials and provides testimony regarding Board of Public Works items;

Prepares documents for Board of Public Works contract approval;

Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors;

Compiles data and prepares routine and non-routine reports as required for use in evaluating State procurement activity;

Provides testimony in bid protest disputes;

Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract;

Confers with Assistant Attorney General’s Office regarding bid irregularities, contract disputes, protests or appeals and Public Information Act requests;

Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements;

Verifies Minority Business Enterprise (MBE) participation;

Prepares documents for Board of Public Works (BPW) contract approval;

Uses the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information System (FMIS) to facilitate the procurement process;

May provide advice and guidance to paraprofessional support staff;

Performs other related duties.

GENERAL REQUIREMENTS

Specific educational and experience requirements are set by the agency based on the essential job functions assigned to the position.

ACKNOWLEDGEMENTS

Class specifications broadly define groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Date Revised

Jan 6 2010 12:00AM

Approved By

Director, Division of Classification and Salary

CLASS: 001091; EST: ; REV: 7/1/2016;

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