- Hourly / - BiWeekly /
- Monthly / $27,589.00-$42,945.00 Yearly
A Contributions Associate Trainee is the entry level of work communicating with employers to gather facts and information regarding their liability to pay Unemployment Insurance Tax, entering data into employers’ accounts, and maintaining unemployment insurance accounts in the Unemployment Insurance Contributions Division of the Department of Labor, Licensing and Regulation. Employees in this classification do not supervise other positions.
Employees in this classification receive close supervision from a Contributions Specialist Supervisor or other designated supervisory personnel.
Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.
The Contributions Associate Trainee, Contributions Associate I and Contributions Associate II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Contributions Associate Trainee learns to perform duties under close supervision. The Contributions Associate I performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duty being performed. The Contributions Associate II performs the full range of duties and responsibilities under general supervision.
Learns to initiate and receive inquiries by telephone, fax, and correspondence to communicate with employers and employer representatives to gather facts and information regarding their liability to pay Unemployment Insurance Tax following the Maryland Unemployment Insurance Law, Code of Maryland Regulations Title 9, Subtitle 32, Federal Employment Laws, and established federal and state standards, procedures, rules and regulations;
Learns to gather tax and wage information from employers to be used to establish liability under Maryland Unemployment Insurance Law;
Learns to enter data into employers’ accounts; Learns to prepare and maintain documents to open and close employer accounts, and to record changes in name and liability;
May review and make determinations regarding disputed tax amounts;
May examine, research and resolve employer protest and delinquency notices;
May receive, research and respond to employer inquiries regarding Experience Rate charges to their account;
May assist employers in completing the Quarterly Unemployment Insurance Contribution Report;
May give technical advice to employers and employer representatives regarding benefit charges to the employer account;
Performs other related duties.
Knowledge of English, spelling, punctuation, grammar, and basic arithmetic;
Ability to learn federal and Maryland Unemployment Insurance laws, rules, regulations and the Code of Maryland Regulations Title 9, Subtitle 32;
Ability to learn to apply Maryland Unemployment Insurance Law, standards, procedures, rules and regulations;
Ability to prepare reports and communications;
Ability to perform basic arithmetic computations;
Ability to learn to use standard office equipment such as fax machines, photocopiers, calculators, personal computer, printers;
Ability to learn to interview employers or authorized representatives of employers, evaluate facts, and draw valid conclusions from documentary evidence and to exercise sound and impartial judgment in analyzing information and making decisions;
Ability to communicate effectively with internal and external clients;
Ability to exercise tact, integrity, and discretion in dealing with a wide variety of people from various economic and social backgrounds;
Ability to establish and maintain effective and harmonious working relationships with the general public, employers and co-workers;
Ability to organize daily work plans; Ability to learn and apply new computer applications and computer systems;
Ability to work independently and as part of a team.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Note: Candidates may substitute four years of general clerical experience on a year-for-year basis for the required education.
Class specifications are broad descriptions covering groups of positions used by various Maryland State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.
This is a Skilled Service classification in the State Personnel Management System. All positions in this classification are Skilled Service positions. Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.
This classification is assigned to Bargaining Unit B, Administrative, Technical and Clerical classes. As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining. Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.
Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime as provided by State Personnel and Pensions Article, Section 8-305.
This classification is one level in a Non-Competitive Promotion (NCP) series. NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series. In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification.